The Patient Procurement Coordinator is responsible for securing (onboarding and setting up) external fieldwork suppliers for quantitative and qualitative projects. They will assist the Project Assistants/Coordinators and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.
This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious, and enjoys a fast-paced environment.
Essential Duties and Responsibilities:
- Candidate will work closely with Project Management, Procurement, and Custom Recruitment teams to meet project needs for various methodologies and markets.
- Gather feedback, costs, and feasibility from external fieldwork suppliers after internal project kick-off is completed.
- Responsible for reviewing projects before setting up external fieldwork suppliers, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs.
- Commission and set up external fieldwork suppliers on projects when requested by the fieldwork coordinator or project manager. Candidate is responsible for recording the suppliers costs at commissioning and closing stage in M3 cost tracking system.
- Set up external fieldwork suppliers in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager.
- Work with the internal teams on backup plans when external suppliers are not able to reach their target for a project.
- Review and rate external fieldwork suppliers performances at the end of fieldwork.
- Communicate effectively with external suppliers and internal teams, including escalation control and feedback.
- Ensure final updates are sent to external suppliers and costs approved before allowing them to issue an invoice.
- Negotiate cost adjustments as needed based on performance or changes in field.
- Pro-actively look for alternative suppliers (sourcing) to expand M3 Global Research supplier network and present to procurement leadership team for review and vetting.
- Monitor costs and performance of external suppliers over time to develop priority based on cost efficiency and feasibility.
- Monitor and adhere to ISO requirements for supplier compliance. Assist with compliance documentation and audits as needed.
- Update partner information, changes, or paperwork in internal partner tracking system.
- As part of job responsibilities, you are required to comply with ISO 20252:2019 and ISO 27001 standards .
Essential Job functions:
- Maintain regular and punctual attendance
- Work cooperatively with others
- Comply with all company policies and procedures.
Outcomes:
- Meet or exceed individual objectives and key results.
- Complete objective milestones on time.
Competencies:
- Clear Communication - Oral and Written
- Takes Initiative
- Self-Driven
- Accountable
- Solutions Oriented
- Problem solving
- Competency with Numbers
Qualifications
