In this position you will provides broad tactical and operational support to transaction management professionals assigned to a corporate client account. Responsibilities include monitoring internal/external workflow to ensure clients communication and work product to meet a standard of high quality. Assists with the transaction management teams ongoing performance on multi-market transaction assignments.
Role and Responsibility
- Supports Transaction Management (TM) team members with any documentation related to the transaction process flow.
- Tracks and reports upcoming lease expirations and other critical dates.
- Prepare RFP s and track responses from landlords.
- Gather market data research and brokers.
- Facilitates commission invoicing and tracking.
- Provides oversight of project file maintenance to ensure all required documentation is included in the database.
- Process paperwork (e.g. documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Transaction Management, Lease Administration and Project Management)
- Gathers and coordinates real estate market data, so that Transaction Manager understands the conditions of the market area.
- Reviews and verifies monthly accounting reports for Transaction Management clients.
Prepares and tracks correspondence for broker engagements and commission collection. - Assists with tracking KPI s.
- Other duties may be assigned.
Education and Experience
- Bachelors degree preferred in business administration, communications, real estate or a field pertaining to the job description.
Skills and Knowledge
- Strong problem solving and organizational skills.
- Ability to comprehend, communicate and interpret instructions and ask clarifying questions to ensure understanding.
- Ability to write routine reports and correspondence.
- Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
- Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
- Requires basic analytical skills.
- Advanced skills in Microsoft Word, Excel, and PowerPoint.
- Ability to learn and operate industry specific databases and software.
- Ability to multi-task, work in cross-functional teams, perform under short time frames, perform efficient resource planning, establish and maintain internal and external professional relationships and prioritize workload.
