- Monitors all the Monthly Reports from the vessel.
- Collates the necessary data required for the preparation of Owners Reports.
- Follows up on the service/repair arrangements as arranged by Technical Superintendent by way of issuance of timely Purchase Orders, Logistical Support etc.
- Arranges for necessary services for Annual Surveys (Safety Equipment/Radio Surveys/Lifeboat & Davit Service etc.)
- Communicates with Classification Societies for Annual & Occasional Surveys as directed by the Technical Superintendent.
- Arranges for Annual and Routine Servicing of Vessel s Equipment (Gas Instruments/MMC Tapes etc.)
- Issues the necessary Purchase Orders for services prior to the service delivery.
- For Urgent services during After Officer Hours/Holidays liaises closely with the Technical Superintendent to ensure that Purchase Orders are issued as soon as practicable on the next working day.
- Supports the vessel for ad hoc & emergency purchasing requirements as required.
- Reviews the monthly ASBA and highlights significant deviations to the Technical Superintendent.
- Where an SMC is taking into management new buildings, develops the purchasing requirements for new build projects, in order to contribute to the smooth initiation of their project. Upon approval proceeds with the purchasing plan for new build projects, together with the staged delivery of initial outfit equipment, material and consumables in line with SCM policies
- Keeps the Technical Superintendent, Accounts Officers and Vessel Senior Officers updated on arranged Services as well as any Procurement as applicable. Inform relevant departments of current and potential invoices for optimization of Budget utilization.
- Prepares prepayment vouchers as required and presents them for authorization, checks invoices and disbursement accounts, controlling they are not paid until all possible disputes are settled, and assists in verifying variance reports
Skills
Education and Qualifications:
Bachelor Degree in Business or Accounting, or equivalent or Second mate/Third Engineer license
Work Experience:
6 years experience of purchasing or supply chain management in industry, preferably with a shipping background
