Job Description
Requirement Details
Job Title/Designation:
Project Administrator
Position Summary:
The Project Administrator is a global support position providing support for the Project Lifecycle including Project Entry, BOM Ordering, Invoicing, Project Closures, Project Reports etc. The Position reports to the Team Lead (SSO).
Job Description:
Principal duties and responsibilities
- Following established procedures and guidelines, performs a wide variety of project administration duties for assigned team(s).
- Responsible for gathering and summarizing data to support order input
- Demonstrates accountability for completing work assignments; meets commitments and deadlines.
- Perform material tracking, shipping / receiving functions as required.
- Provides accurate usage reports from data obtained in ERP on a predetermined schedule and as needed.
- Provides pricing and availability on parts when requested. This requires business system interface as well as working with MRO planners.
- Responsible for providing invoices as requested.
- Project closure process Assuring the necessary and required documentation to meets company and finance policies
- Validation of documents when needed before to perform System transactions
- Issue resolution based on knowledge of the business as well as general guidelines
- Performing all necessary expediting functions to fill customer back orders and minimize service loss
Leadership:-
- Act as an administrative resource to internal customer (colleagues) to resolve inquiries and problems related to projects.
- Participates in identifying and implementing project tracking and reporting enhancements to improve productivity.
- - Escalate issues with the process to your team lead and demonstrate positive behavior to embrace and support the change.
Interpersonal
- Regularly interacts with project administrators, Territory Service Manager, and District Service Manager to gain task assignments and return completed tasks.
- Maintains the confidentiality of sensitive and proprietary technical, financial, and commercial information
- May interact with vendor personnel to assure project progress to meet customer requirements.
- May engage in external vendor contact, primarily to give or receive problem-solving information
- May engage in external customer contact, primarily to give or receive problem-solving information.)
Minimum Requirements:
- Bachelor's Degree (BBA, B.Com, B.Sc, or equivalent. )
- Typically requires a minimum of 3 years of related experience
- Experienced in the use of Microsoft Office suite of software tools
- Knowledgeable in Project Management and ERP systems (preferably IFS & SAP)
Desired Qualifications:
Ability to work in a fast paced and matrix operations environment where successful multi-tasking is required.
Strong communication and change management skills
Ability to team and collaborate with remote teams.
Solid organization and time-management skills
Strong English skills (writing & speaking)
Location: Pune
