Sr. Executive Assistant

Location: Wakad, Pune

Profile: Executive Assistant

Experience: 7 years

Job Summary:

We are seeking a highly experienced and proactive Executive Assistant with a minimum of 6 years in a similar role to support an entrepreneur managing multiple businesses across diverse industries and countries. The ideal candidate is ethical, honest in their work hours, and takes initiative to manage the executive's needs without waiting for tasks to be assigned.

Qualification

• Experience in an office environment or other professional setting
• Minimum 4 years of experience as an assistant, receptionist, or secretary
• Verbal and written communication skills
• Note-taking and record-keeping skills
• Strong project management and organizational skills
• Understanding of office software (word, excel, PowerPoint)
• Proofreading and editing skills for memos and emails

Working Hours The person will have to support the management in India as well as USA and so working time will be split between India Timings and US Timings.

4 hours (flexible) from the office (at Wakad, Pune) as per India Time and 4 hours from home (from 8 PM to 11:59 PM India Time).

Key Responsibilities:

- Proactive Management:

Anticipate the executive's needs and take initiative in organizing tasks and schedules.

Assist in managing the executive's workload by identifying priorities and delegating tasks when necessary.

- Calendar & Schedule Coordination:

Manage and coordinate a complex calendar across multiple time zones.

Organize meetings, appointments, and travel arrangements efficiently.

- Task Prioritization:

Prioritize and track important and urgent tasks to ensure timely completion.

Keep the executive informed of upcoming commitments and responsibilities.

- Communication:

Serve as the primary point of contact between the entrepreneur and internal/external stakeholders.

Monitor and manage email communications, responding promptly and appropriately.

- Administrative Support:

Prepare and edit correspondence, reports, and presentations.

Handle confidential information with the utmost discretion.

- Project Management:

Assist in project coordination and follow up on action items.

Coordinate logistics for meetings, conferences, and events.

- Ethical Conduct:

Maintain honesty and integrity in all work aspects, including accurate reporting of work hours.

Uphold the highest standards of professionalism and confidentiality.