Team Assistant Mumbai
We are seeking a highly organised and proactive individual to join our business as a Team Assistant. This role will be based in Mumbai and will provide administrative support to our UK Advisory Team based in the UK. The main responsibilities of this role will include managing expenses, coordinating travel arrangements and booking meeting rooms for our colleagues in London.
Responsibilities:
- Manage and reconcile expense claims for the UK Advisory Team in the UK
- Coordinate and arrange travel itineraries, including flights and accommodation, for colleagues travelling on business
- Book meeting rooms and ensure all necessary arrangements are made for meetings and events in London including catering requirements and visitors passes
- Liaise with internal and external colleagues and clients in the UK and internationally.
- Undertake ad-hoc projects as assigned by the Executive Assistant
Requirements:
- Previous experience working in a similar Assistant role, demonstrating the ability to multi-task, organise, and prioritise effectively
- Strong attention to detail and the ability to work to tight deadlines
- Excellent written and verbal English language skills
- Sound knowledge of IT, especially MS Outlook, Teams, and Zoom. Will be training on in-house travel system, iexpense system and room booking system
- Ability to develop and maintain relationships and maintain high levels of confidentiality
- Approachable personality and the ability to work independently and act on your own initiative as you will be based in Mumbai and all Advisory colleagues will be based in the UK
- Expected relevant experience for the job role is 2-3 years.
What can you expect
- Join a fantastic organisation where people are our greatest asset
- Be part of a welcoming culture where people belong and thrive
- Add value and work independently with the ability to act on your own initiative, especially as this is a remote role based in Mumbai and liaising with UK colleagues
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