We seek to establish a leading Indian institution driving behavioural change measures for people and communities in need. We advance the science and practice of behaviour changes, harnessing cross-disciplinary expertise to improve outcomes in nutrition, sanitation, maternal health, family planning, and financial services through a mix of behavioural change programmes, foundational research and capability building.
Overview of the Role Leaders cannot do it all themselves. Steering the ship requires ceaseless levels of effort, energy, and ingenuity, and even the most experienced leaders know their limits. For this reason, CSBC is seeking an energetic and resourceful Special Assistant to support our director and help coordinate - and, at times,lead - the execution of strategic initiatives and priorities throughout the organization. This is an all-encompassing position. From managing key strategic initiatives and analysis to engaging with key stakeholders to developing high-priority board and donor content, the Special Assistant will keep a pulse on all important issues within CSBC. This is a highly visible role that provides an up-close perspective on what it takes to establish a global organization. It is a very dynamic role (no two days will look the same!) that requires superior organizational and people skills, as well as comfort with ambiguity and frequent change.
Key Responsibilities - Internal engagements: Shadow and support the Director in all internal engagements, including team meetings, keeping track of key issues discussed and action points, and following up to ensure all deliverables discussed are met.
- External engagements: Shadow and support the Director with all external engagements, including with government and key partners; curate any material, slide decks etc. as required reaching out to relevant program teams; record minutes and key action points; support the Director in any follow-up.
- Strategic anchor: Oversee and manage the strategic priorities of the Director, senior leadership teams, and the organisation by serving as a trusted support to the Director and senior leadership.
- Executive-level presentations: Create materials for key donor discussions, board meetings, and organisation-wide conversations.
- Team coordination: Build trusted relationships within the organisation and lead a rhythm of internal communication to enable effective collaboration across the organisation.
- Overall support: Support the Director in managing the calendar and scheduling. Dynamically provide cross-functional support, gap-filling, and process management to ensure the operational rhythms of the organisation are running smoothly.
The above responsibilities will be carried out by working closely with the Director, the Deputy Directors and other team members.
Competencies - Extraordinary attention to detail with an ability to track and execute multiple work streams at once.
- Demonstrated ability to self-start, work cross-functionally, and manage multiple stakeholders.
- Excellent people skills with an ability to quickly earn trust and credibility with senior leaders/board members as well as team members.
- Strong project reporting skills, with a focus on interdepartmental communication.
- High degree of comfort with change and ambiguity.
- Experience in scheduling online meetings (zoom/google).
- Discretion and confidentiality.
Skills and Qualifications - Bachelor's degree is required.
- Past experience in working with senior leadership.
- Outstanding organisational and time management skills.
- Proficiency with MS Office (Word, Excel, PowerPoint) as well as Google Suite (Google Docs, Sheets, Slides, Gmail, Calendar. Proficiency with Slack, Trello and other management tools highly desirable.
- Superior written and verbal communication skills.
- Creative problem-solving abilities (logistics, people related, HR, searching for resources, researching other organisations, including government).
- Can do attitude, independent, takes ownership; can attend meetings and offer support in front facing situations.
