The function holder is within the Engineering organization in Pune (India) responsible for the spare parts purchase processing. She/He must know the current scenario related to spare parts procurement for trading and equipment / machine manufacturing for Bekaert worldwide and is aware of future developments. Based on the spares parts requirements the function holder will process the PO and follow up with vendors to ensure timely delivery of parts.
ROLE DESCRIPTION
1.RFQ processing
- Process drawing and commercial parts RFQs to supplier
- Follow up suppliers for getting quotations
- Maintain RFQ database
- Prepare price matrix
2. PR conversion to PO
- Process PRs daily for BENI and BEN1 plants (In SAP) and inform internal customer about the delivery date
- Ensure correct back up documentation is added to the PO
3. Delivery follow up
- Follow up vendors for delivery of parts as per PO
- Coordinate with logistic service provider for delivery of parts
4. Invoice processing
- Coordinate with vendors for invoice requirements / corrections
- Coordinate with TCS/Finance for invoice processing
5. CF Team Interaction and Execution, Aligned task for Vendor registration, Vendor follow up, Interaction
- Credit Note Flow System and Execution
- Advance Payment processing to Vendor as per approval
- New Vendor registration in system, Vendor Data base maintenance in System
- CFT Team interaction - Ware House Team, Assembly Team, Sourcing buyers, SAP Coordinator Team
- Vendors interaction, meetings
ESSENTIAL SKILLS & COMPETENCIES
- Engineering Diploma in Electrical/Electronics or Science Graduate
- the function holder has a detailed knowledge of SAP MM/SD Module
- A good knowledge of the English language is a must (understanding, speaking, writing)
- communication, and follow up skills are very important.
- Work background in any Electrical/Electronics Industry or Electrical Parts sourcing/buying - Preferred.
- Knowledge of export documentation can be advantage
- Good Hands on Knowledge in MS Office ( Excel, Word, PPT) , Report presentations
- Knowledge of SAP systems
- Purchasing process knowledge
- Good documentation skill
- Self-initiative to learn and ACT.
