Senior Officer - Commercial

• At the time of Starting up of the Project work:

• Help PM in setting up of Office establishment and stores, arranging for communication facilities for the establishment.
• Coordinate for registration with various Government Authorities such as Labour Department, Sale tax Dept etc.
• Coordinate with HO and local branch for opening of company Current account in the bank nominated by HO.
• Assisting Project Manager in preparation of CPDC for sub contractor s rates and finalizing the work orders for sub- contractors.
• Assisting Project Manager in finalizing Annual Budget for the project

• During the execution of the Project Work:
• Follow up with HO for the requirement of Bank guarantees/Insurance policies required for the project.
• Ensure compliance to statutory obligations required under various prevailing Government laws.
• Obtaining offers from manufacturers for Cement etc and arrangement for procurement of Cement for the Project with the coordination of HQ.

• Coordinate with Stores officer for monitoring the receipt of materials and inventory and proper maintenance of store accounting /Reporting of shortages of material receipt and arranging for replenishment from the vendor.
• Coordinate with Insurance surveyor for processing of claims for theft of materials.
• Adopting strict cost control methods to ensure project margin.

BILLING :

• Follow up with Billing engineer for Billing for the work carried out under Progress payment
• Follow up with Client for processing of bills and release of payment .

ACCOUNTING :

• Verification of various bills including Sub contractors bills. Verification of suppliers bills for receipt of materials.
• Accounting of Sub contractor s bills/Vendors bills etc and other expenses incurred for the project under ERP and forwarding the required accounting data to HO on daily basis.
• Manage and updation of cash balances and cash book on daily basis and updation of entries in the system.
• Compliance to Internal Audit department requirements
• (In case its not possible to provide ERP system at the site, the person shall check and verify the bill attach a verification sheet on it with relevant accounting entries and necessary comments, sign it and send to HO for entry in the system by HO team).

Reports /Returns/Data

• Ensure preparation and forwarding the required monthly reports to HO:
• MIS and
• Stock statement (in coordination with Stores in-charge)
• Collection Target
• Fund requirement
• Statutory compliance report
• Man power report
• Monthly attendance report
• TDS statement
• Sales and Purchase Register for Sale tax returns
• PF deduction statement
• Quarterly /Half yearly and Annual Returns as per the requirement of Accounts /Finance Department.
• Apart from the above time related reports/data/returns, Management may require various other data related to the project time to time for MCM/Annual conference etc. and ensure for furnishing such data.

Close interaction with other departments at HQ:

• Commercial Dept,
• Account /Finance Department
• HR department
• Procurement
• Taxation Dept.

During Closure of the project :

• Ensuring the retrieving of all the Bank guarantees /refund of Security Deposit submitted/deposited for the project from the Client
• Followup with billing engineer and PM for Final billing for the Project work and release of payment
• Follow up and coordinate in Identification of surplus materials /un usable assets and proper planning of diversion/write off /disposal.
• Ensuring for refund all security deposit with various Government authority related to the project.
• Closure of Project office /Depot after completion of work.