Role Introduction
The Secretary to the Managing Director provides administrative and secretarial support to the managing director to ensure smooth operations and efficient communication within the organisation. The role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks as assigned.
What You Will Do
- Manage and maintain the managing director's schedule, including arranging appointments, meetings, and travel itineraries.
- Coordinate and schedule internal and external meetings, ensuring all necessary arrangements are made.
- Handle incoming and outgoing correspondence, including emails, phone calls , and letters, and prioritize as necessary.
- Prepare and edit documents, reports, and presentations for the managing director.
- Screen and direct phone calls visitors to appropriate parties.
- Maintain and update filling systems, both electronic and physical, ensuring easy retrieval of documents.
- Assist in preparing agendas and minutes for meetings, as well as follow up on action items.
- Handle confidential information with discretion and professionalism.
- Conduct research and compile data as requested by the Managing Director.
- Provide general administration support, such as ordering office supplies, coordinating maintenance requests, and managing office equipment.
- Liaise with other departments and external stakeholders on behalf of the Managing Director.
- Perform other duties as assigned to support the efficient functioning of the office and support the Managing Director's Objectives.
What You Will Have
- Proven experience as a secretary or administrative assistant, preferably in a senior level support role.
- Excellent organizational and time management skills, with the ability to prioritise tasks effectively.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and confidentiality in handling sensitive information.
- Attention to detail and accuracy in completing tasks.
- ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to changing priorities and deadlines.
- Professional demeanor and strong interpersonal skills.
What We Do For You
- Generous Annual Leave 20 days, plus public holidays, with the possibility to buy additional days
- Life Insurance 3x times annual salary
- 65% Internal Mobility Committed to the development & growth of our people
- Exposure to the latest technologies
Who We Are
We are one the UK's largest tech companies, and our products sit at the heart of some of the country's best-known businesses. We've grown phenomenally quickly with a 275m turnover and 2,800 employees supporting over 25,000 customers. We hire for potential. We want to make sure we have the best people for the job and provide genuinely equal opportunities for our people to thrive. Our recruitment process is designed with inclusion and equity at its core.
Find out more about the next steps once you've applied here - careers.oneadvanced.com/how- we-hire
