Senior Billing Specialist

RESBONSIBILITIES:

Generation of unbilled reports of partners on monthly basis.

Discussion of unbilled reports with partners.

Finalizing the unbilled reports in excel file and sending it to seniors.

Preparing billing estimate report for that particular month on the basis of discussion of unbilled reports with partners.

Generating draft invoices in the ERP on the basis of discussion of unbilled reports with partners and sending it to respective lawyers for their review by email.

Revising the draft invoices on the basis of changes done by lawyers and send it back to lawyer for their final review.

Providing the hard copy of draft invoices to respective partner for approval for finalising the draft invoice.

Finalizing the draft invoice in the ERP subject to approval of partner and generating the PDF of final invoice with digital signature of partner.

Sending the soft copy of final invoice to the client by email and courier/hand deliver the hard copy of the invoice with original signature to the respective address of the client.

Updating billing numbers and sending it to seniors on daily basis.

Revising the invoice on the request of client after confirmation from partner and resending it to client.

Updating the status of draft invoices in excel on daily basis and review meeting with seniors on weekly basis.

As instructed by seniors, following up with lawyers regarding finalization of draft invoices by email or call. Sending reminder to lawyer with CC to partner on draft invoices if any lawyer is not responding to our email.

Preparing invoice generated tracker on weekly basis.

Preparing efficiency report on regular basis.

Preparing Billed Vs Logged report on regular basis.

Creation of new matters and mapping of lawyers for particular matter in the ERP and sending confirmation to lawyers.

Sending support request to ERP team for any billing related query on regular basis and getting it resolve on the same day.

On request, providing inventory for particular matters to lawyers.

On request, providing unbilled amount to the client subject to approval of lawyer and partner.

Regularly updating billing details (invoice no., date and amount) in the OOP expense.

Preparing rate revision file for Mumbai partners as and when instructed by seniors and discussion the same with partners.

Sending emails to client regarding rate revision subject to approval of partner.

On request, providing break-up of OOP expenses along with supporting to the client.

On request, providing details of clients and matters to Business Development team.

EXPERIENCE:

4+ years of experience in accounts payable or a related finance role.

REQUIRED SKILLS AND QUALIFICATIONS:

Strong knowledge of accounting principles and practices.

Advanced skills in Microsoft Excel and other MS Office tools.

• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal abilities for vendor management.
• Ability to handle high transaction volumes and work under tight deadlines.