Senior Billing Engineer

About the Company

Paradigm Realty is an organization spearheaded with credible experience of delivering cutting edge in the Real Estate industry of Mumbai, by employing global contemporary techniques, ensuring quality standards and timely delivery of the products. We focus majorly onto areas of Western Suburbs of Mumbai. Our mission as niche property developer is to deliver Avant-Grande homes, which becomes a sojourn of solicitude in multitude city.

Key Highlights of the Company

• Paradigm family strength of 275 members
• 5 On-going projects and 9 delivered with OC
• 2500+ homes constructed
• 5M Sq ft of project area acquired

Role: Senior Billing Engineer

Department - EPC

Salary Range 10L 15L

Experience - 10+ years or more than that

Job Type Full Time

Job Description

As a Purchase Billing Manager, you will oversee the procurement and billing processes for materials and services within the construction company. You will ensure accurate and timely billing, coordinate with vendors and suppliers, and manage the purchase-to-pay cycle to support project operations effectively.

Responsibilities:

1. Procurement Management:
2. - Develop and implement procurement strategies to meet project requirements and timelines.
3. Vendor and Supplier Relations:
4. - Maintain relationships with vendors and suppliers to facilitate smooth transactions and resolve issues.
5. - Evaluate supplier performance and give feedback to the procurement head regarding billing and financial compliances.
6. Billing and Invoicing:
7. - Manage the billing and invoicing process for purchases made by the construction company.
8. - Verify invoices for accuracy and resolve discrepancies with vendors and internal stakeholders.
9. - Ensure timely payment processing and adherence to payment terms.

BILLING:

Checking of vendors bills.

Preparing and updating payment list.

Ensure all bills checked thoroughly and certified on time.

Prepare and manage project cost estimates and budgets.

Conduct quantity take-offs and prepare bills of quantities.

Monitor and control project costs and expenditures.

Ensure compliance with contract specifications and standards.

Collaborate with project teams to resolve cost-related issues.

Prepare and present cost reports and analysis to stakeholders.

1. Financial Oversight:
2. - Monitor and track expenses related to procurement activities.
3. - Prepare and analyze reports on purchasing trends, cost savings, and budget variances.
4. - Support financial audits and compliance reviews related to procurement and billing processes.
5. Team Leadership and Training:
6. - Supervise and mentor a team of purchase billing staff, providing guidance and support.
7. - Conduct training sessions to enhance the skills and knowledge of team members.
8. - Foster a collaborative and efficient work environment within the procurement and billing department.
9. MIS and Report Generations / Ledger confirmation:
10. - Regularly monitor and publish the payment ageing report with the overdue details each site wise, project wise and supplier wise.
11. - Ensuring the collated data is matching with the ERP system data to reflect the accurate outstanding and have better monitoring and control.
12. - At every quarter, ensuring the ledger balance confirmation and sign off with the top 80% suppliers (by value).

DOCUMENTATION & COMPLIANCE:

Maintain detailed records of billing transactions and related documentation for audit purpose.

Ensure compliance with company policies, procedures, and contractual obligations.

Coordinate with the finance department to ensure proper financial reporting.

CLIENT & VENDOR CO-ORDINATION:

Liaise with vendors regarding billing issues and discrepancies.

Resolve any billing disputes in a timely and efficient manner.

REPORTING & ANALYSIS:

Prepare regular financial reports for senior management.

To prepare/verify supplier / contractors running bill.

To settle final bill.

Co-ordination with site team including site visits if required.

To prepare/verify monthly reconciliation of materials.

To carry out any other work that may be assigned in future by higher managements.

Qualifications:

• - Bachelors degree in Business Administration, Supply Chain Management, Finance, or related field.
• - Proven experience in procurement, purchasing, or billing management within the construction industry.
• - Strong knowledge of procurement processes, taxation condition, GST laws, contract negotiation, and vendor management.
• - Familiarity with construction materials, equipment, and services procurement.
• - Excellent communication, negotiation, and interpersonal skills.
• - Proficiency in ERP systems and procurement software (e.g., FARVISION, SAP, Oracle).
• - Proven experience range 8 years and more than that
• - Age Bracket till 40 years

Attributes:

• - Detail-oriented with strong analytical abilities.
• - Ability to prioritize and manage multiple tasks in a fast-paced environment.
• - Strategic thinker with a focus on cost efficiency and process improvement.
• - Leadership qualities with a commitment to team development and performance.
• - Problem-solving skills with a proactive approach to addressing issues.

Working Conditions:

• - Typically office-based with occasional visits to construction sites or vendor locations.
• - Regular business hours with flexibility to address urgent procurement and billing matters.
• - May require travel for vendor meetings, conferences, or project-related activities.

Conclusion:

The role of Purchase Billing Manager is integral to the efficient management of procurement activities and billing processes within the construction industry. It requires a combination of procurement expertise, financial oversight, and leadership skills to ensure compliance, cost efficiency, and timely delivery of materials and services to support construction projects effectively.

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