Understand the business and drive execution/Operations:
- Perform the day-to-day processing of cheques, Direct Debit run, EFT/wire transfers, AR transactions to ensure that cash receipts are recorded in the AR ledger on an effective, up-to-date and accurate manner.
- Review and process refund transactions, deductions and other differences in adherence with the policy.
- Review of auto posted transactions
- Issue debit notes and credit notes in adherence with the policy.
- Timely allocation of incoming payments, unapplied cash, and research on payment discrepancies
- Own the A/R sub ledger close and support preparation of documents / adjustments for monthly, quarterly and year-end close.
- Monitor and reconcile monthly, quarterly and yearly reports in charge of account reconcilation related queries
- Provide support to the whole AR / Collections /Cash and Banking or Treasury/ team to ensure delivery of the team s agreed targets.
- Take care of a wide variety of ad-hoc queries and monitoring of customers accounts consistent with BP s credit standards.
- Responsible for researching and resolving problems within designated guidelines and researching through multiple database resources, and coordinating with collection teams /and or directly with customers as necessary.
- Maintaining the action to track and resolve outstanding A/R, Collections activities / issues which needs immediate attention in coordination with different stakeholders.
- Drive follow-up, share and provide resolution within the team and internal or external stakeholders.
- Review the weekly and monthly bank reconciliation to ensure no unidentified deposit and keeping tracks and reconciles daily/monthly AR balance
Stakeholder management:
- Maintain and develop working relationship with Crossfunctions internal or external GBS
- This position s primary interfaces are:
Internal
- BP GBS Credit, Collections, A/R & Accounts Payable Team
- BP Local Country or Regional Finance Team
- BP Group Treasury
- Understand related ERP systems and support ERP enhancements and developments
Project Management involvement & support
- Participate in Continuous Improvement Initiatives and projects,
- Support Power BI by implementing best practices; initiate and raise quick wins where these are relevant. Look for opportunities in current processes by means of automation and transformation.
Operational/Strategic/Audit Compliance :
- Maintain compliance with BP, legal and regulatory requirements applying to the department s activity like the Cash and Banking Guide/ Policy, QMS/EMS Policy etc
- Maintain the established Process Controls (Framework) are followed up, raise any gap identified and follow with the relevant PCO and teams responsible to perform them.
- Maintain compliance to all statutory and audit requirements by ensuring that all Primary controls are in place.
- Maintain Process documentations (SOPs or DTPs) up-to-date, meet required quality standards and is accurate.
