What this job involves:
Providing a roadmap for success
A high degree of independence is required on a day-to-day basis
Act has a primary contact for interaction with all parties to keep the lease administration database current and accurate.
Preferred experience in AP/AR, Invoice Processing, preparing rent files, handling client queries, work allocation to team and knowledge of Abstracting Critical information from lease documents.
Manning people and operations
- Liaise with internal and external parties to obtain appropriate lease documentation
- Manage document workflow to ensure team responsibilities are completed in a timely manner
- Generate monthly reporting package for client which includes critical date and portfolio summary reporting
- Complete an audit of works completed by JLL's Lease Administration teams
- Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
- Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
- Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
- Obtain and review landlord invoices to ensure adherence to lease requirements
- Generate Accounts Payable reporting and prepare invoices for payment
- Perform Accounts Receivable reporting
- Generate Accounts Receivable reporting and communicate with LL /Tenants on outstanding payments
- Complete all duties with a focus on cost avoidance for our clients
- Obtain, track and report on Insurance and Security deposit matters (where applicable)
- Communicate with client (if needed), landlords and tenants when required
- Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
- Generate client aging reporting and liaise with clients to ensure fee collection (where applicable)
- Manage ad-hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
- Training of new staff members when required
Sound like you To apply you need to be:
Our successful Project Managers
- To deliver exceptional Lease Administration services to JLL clients
- To cross-check and verify critical data from lease and system
- To prepare and review system reports and system data for accuracy before client delivery
- To deliver relevant and accurate reporting to JLL clients
Well-versed in project management
- University Graduate /MBA (finance)
- Minimum 1-3 years experience in AP/AR
- Strong attention to detail and good organizational, interpersonal skills required;
- Knowledge of real estate leases and accounting would be useful; Demonstrated ability to maintain and manage accurate data;
- Demonstrated ability to prioritize work within tight operational and financial deadlines;
- Good interpersonal skills to operate as a pro-active member of a small core team;
- Positive approach to meeting clients needs
A technical and admin pro
- Sound knowledge of Microsoft Office Products like Excel, PowerPoint, Word, Lync, Outlook (Email)
- Sound Typing and Keyboard with Efficiency
- Strong attention to detail
A Steadfast Leader With Strong Business Know-how
- Maintain and manage accurate data
- Prioritize work within tight operational and financial deadlines
An excellent communicator
- Excellent written and verbal communication skills
- Strong organizational and interpersonal skills
- Positive approach to meeting client needs
- Able to contact Internal and external stakeholders based in or outside India/JLL
What we can do for you:
At JLL, our purpose is to shape the future of real estate for a better world.
We make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
