- Organizing and proactively maintain calendars across time zones.
- General follow-ups to effectively meet deadlines and commitments
- Working closely with other administrative assistants on office operations and providing back-up support when needed
- Maintaining headcount reporting, organizational charts, and department distribution lists
- Organizing internal and external business meetings, making all necessary arrangements including sending invites, reserving rooms, Webex setup, and arranging catering
- Ensuring timely preparation and processing of expense reports
- Coordinating travel arrangements, including air, hotel, transfers, and visas when needed
- Assist with India based supported colleague engagement activities
- Other ad hoc administrative work, as needed
Minimum Qualifications: -
- Previous experience as an Executive Assistant
- Excellent calendar management skills across time zones
- Ability to quickly adapt and be flexible in a dynamic workplace
- Ability to effectively deal with a broad range of contacts and personalities internal and external
- High level of integrity required for handling sensitive and confidential information
- Exceptional organizational, administrative, and interpersonal skills
- Ability to prioritize multiple tasks with minimal guidance
- Strong written and verbal communication skills
- Extremely thorough with a high level of attention to detail and quality; timely follow up
- Proven team player with ability to collaborate across groups and influence others
- Experience in providing support remotely to a geographically disbursed team
- Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook
- Experience with Ariba, Concur, Dayforce and other AMEX systems preferred
- Positive, can-do attitude
- Commitment to ongoing learning and development
- Preferred skills - Advanced Excel, Reporting, Web Portal design, Financial Accounting
Benefits include:
- Competitive base salaries
- Bonus incentives
- Support for financial-well-being and retirement
- Comprehensive medical, dental, vision, life insurance, and disability benefits (depending on location)
- Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
- Generous paid parental leave policies (depending on your location)
- Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
- Free and confidential counseling support through our Healthy Minds program
- Career development and training opportunities
