M4 - Secretarial
JD
Key Roles & Responsibilities
- Compliance with:
- Companies Act, 2013
- SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
- Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc.
- Debenture Trustee compliances
- Board & Committee Meetings
Drafting and finalising
- Notice, Agenda and Minutes of meetings
- Agenda items / notes and resolutions
- Summary of minutes
Uploading documents on Meeting management application
Actions / Follow-ups
- Actionable Items Reports
- Follow-ups with stakeholders for implementation / reporting of actionable items
- Shareholder Meetings / Postal Ballot
- Notice of General Meeting s/ Postal Ballot
- E-voting Process and Voting Results
- Minutes
- Investor Servicing
- Attending to Grievance Redressal (end to end)
- Coordination with RTA
- IEPF Claim / Transfer of Shares/Dividend related process
- SCORES / ODR platform management
- Advisory
- Conducting knowledge management sessions internally
- Interacting with other departments for business support and advisory
- Annual Report and Others
- Annual Report preparation / drafting Board's Report / Notice / Corporate Governance Report
- Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
- Data collation
- Fund raising
- ESOP / SARs
- Allotment of ESOP Shares
- Corporate Action
- Listing process
- ESOP / SARs disclosures
- Review / monitoring MIS
- Inspection by Regulatory Authorities (including Reserve Bank of India): Providing data promptly
- Coordination for Audit / providing data - Secretarial / Statutory
- Collation of data / documents
- Sharing data / documents through FTP, etc.
