Job Code VSPL/ADMIN/EXE.ADMIN/530-2024
Job Category Admin
Job Description
Department Summary
The Administration will provide full reception, secretarial and administrative support to all the other departmentsin the Company, as may be required for the effective and efficient operation and execution of day to day activities.
Purpose of the Position
To provide a full range of administrative services to all departments for efficient operation and execution of day to day activities and workplace management
Job Description (Duties &Major Job Functions)
SN
Functions Details
1
To ensure that the office maintenance is done at cost effective rates and as per need with prompt action
2
Maintains office supplies e.g. Stationeries inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
3
To regularly maintain records pertaining to incoming and outgoing of items without errors
34
Making travel and stay arrangements and to provide timely admin assistance in case of any requirement of Hotel, Ticket bookings or Vehicles without any delay.
54
To provide hygienic and amiable working conditions to the employees at office by maintaining and monitoring housekeeping facilities
56
Maintain database of vendors, hotels and service providers for ready reference
76
Ensure that the vendors are managed for timely work, better quality and cost effective services
78
To prepare and maintain reports on monthly administration expenses and its cost analysis for effectiveness
98
Provide all possible admin support to organize meetings, events and welfare activities at the company
109
Maintenance and booking of conference room/ Meeting room
110
Perform other related duties as and when required
Job Specification (Qualification, Skills, Abilities, and Other Requirements)
Qualification Required
Minimum Graduation (in any specialization)
Experience (in Years)
1-5 years
Skills & Abilities
1
Interpersonal Skills- Proven relationship-builder with unsurpassed interpersonal skills, ability to relate to your co-workers, inspire others to participate, and mitigate conflict with co-workers
2
Communication- Exceptional listener and communicator who effectively conveys information verbally and in writing and express the needs in a way that builds bridges with colleagues, customers and vendors
3
Initiative:Takes the first step. Proactive. Creates and is alert to opportunities
4
Problem Solving- Able to creatively solve problems that will inevitably arise with the available information and resources, take ownership of problems
5
Attitude towards organization/ Work/ Authority- optimistic and upbeat, generate good energy and will, Energetic performer consistently cited for unbridled passion for work
6
Require a disciplined person with good time management skills
7
Required Strong management and organizational skills
8
Honesty and Integrity
Desired Candidate Profile
Education Qualification
Work Experience 0-2
Job Location Raipur ( Chhattisgarh )
Salary Package Best as per industry standards
