Extend a friendly and welcoming greeting to visitors and maintain a clean and tidy reception area
Answer incoming telephone calls, emails, and messages and reply to or redirect them
Set up meetings and update calendars
Take delivery of mail and sort and distribute them
Make travel and lodging arrangements and create vouchers
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriatelyAnswering screening and forwarding incoming phone callsReceiving and sorting daily mail
Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)Order front office supplies and keep inventory of stockUpdate calendars and schedule meetings
