Purchasing/Civil Construction Consultant

Job Description: Procurement Specialist

Job Duration: 7-8 Months contract

Location: Kolkata

Position Overview:

We are seeking a detail-oriented and experienced Procurement Specialist with a strong understanding of tendering processes, BoQ (Bill of Quantities), and billing. The ideal candidate will possess excellent negotiation skills, hands-on experience with SAP or Microsoft D-365, and expertise in rate analysis and handling change orders. Exceptional communication skills and the ability to manage end-to-end procurement processes are essential for this role.

Key Responsibilities:

Tendering and Vendor Management

Manage the tendering process, including preparing and floating RFQs/RFPs and evaluating bids.

Develop and maintain strong relationships with vendors and suppliers.

Ensure compliance with organizational procurement policies and standards.

Negotiation and Contract Management:

Lead negotiations with vendors to achieve cost-effective agreements while ensuring quality and timely delivery.

Prepare and review contracts to ensure terms align with project requirements.

BoQ and Rate Analysis

Analyze and interpret the BoQ for accurate procurement and cost estimation.

Conduct detailed rate analysis for materials and services.

Billing and COP Preparation

Oversee billing processes, ensuring accuracy and timely submission of invoices.

Prepare Certificates of Payment (COP) in coordination with project teams.

Handling Change Orders

Manage and process change orders, ensuring adjustments align with project requirements and budget constraints.

Systems and Reporting

Utilize SAP or Microsoft 365 for procurement activities, data management, and reporting.

Generate and analyze procurement reports to support decision-making.

Communication and Collaboration

Work closely with cross-functional teams, including finance, operations, and project management.

Provide clear and concise communication to internal and external stakeholders.

Required Qualifications:

Proven experience in procurement, supply chain management, or related roles.

Hands-on experience with SAP or Microsoft D-365 (preferred).

Strong understanding of tendering, rate analysis, and BoQ.

Expertise in billing, COP preparation, and change order handling.

Excellent negotiation and problem-solving skills.

Strong verbal and written communication skills.

Preferred Qualifications:

Bachelor's degree or certificate in a related field.

Professional certifications are a plus.

Familiarity with industry-specific procurement processes.