Position Description:
This position is responsible for ensuring that all supplies are delivered to the vessel in a timely and cost effective manner both for assigned ships and new deliveries.
Job Responsibilities:
- Is familiar with the Health, Safety, Environmental Protection and Quality Policy (PL-005), and understands the responsibilities under the Environmental Management System (EMS). In keeping with this and other compliance policies, they understand their duty to report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines
- Responds to requisitions received from assigned vessels for stores and supplies. Issues requests for quotes (RFQ's) to approved vendors
- Communicates with vendors following defined procedures to process RFQ's and issues purchase orders using the company's purchasing module
- Communicates with superintendents, purchasing manager and other team members to ensure the information is shared with all affected. Plans purchases to connect the spares to vessels efficiently
- Ensures that supplies are provided to the vessel in a timely manner to ensure cost-efficient, safe and timely operation of the vessels in accordance with company policy and practices
- Ensures that the purchase activities for the vessels allocated are up to date at all times, properly reflected in the company's database and that there are no pending issues
- Creates, authorizes and reviews requisition for pre-delivery ship stores based on requirements for new vessel
- Performs other duties as required
Requirements:
- Two or more years of experience in shipping company in a purchasing role or equivalent
- Completed graduation in any discipline (3 years university or equivalent)
- Proficient in Microsoft Office programs
- Strong verbal and written communication skills, and good writing style
- Ability to prioritize and multi-task
Additional Desired Qualifications:
- Experience in a ship management company is an asset
- Experience using purchasing software an asset.
