Job Description
Job Title: Manager - Purchase
Function: Purchase
Location: Lonavala
Primary Purpose
Is responsible for work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors.
Major Skills And Accountabilities Of Position (4-6 Major Accountabilities)
- Should have excellent previous experience in F&B purchase / procurement.
- Should have strong financial knowledge and ability to work with budgets.
- Should be computer literate, with good MS Excel skills.
- Should have good time management and organisation skills.
- Should be accountable and resilient.
- Should have ability to work under pressure at all times.
Duties and Responsibilities
- Supervise the operation of the stores, uphold company safety, quality assurance and control procedures, make improvements to the level of control, compile accurate stock records, and maintain proper records of requisition and replenishment transactions.
- Obtain competitive quotations for F&B requirements and ensure that the best product is sourced and purchased.
- Ensure locally selected vendors information is kept current and manage the database of active local contracts with suppliers.
- Ensure Purchasing Manual is adhered to quality procedures and standards and oversee purchasing administration such that all policies and standards are upheld.
- Work with the Managing Director / Director to draft the annual budget and maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates.
- Ensure a comprehensive system for allocating and reconciling purchase orders.
- Manage relationships with hotel suppliers and report on their performance.
- Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members.
- Monitor all areas of purchasing including contracts, leases and nominations.
- Prepare the month end accounts reports in an accurate and timely manner.
- Execute MIS as instructed by the Hotel Management.
Work relations (context - main interfaces - functional report)
- Reports directly to Managing Director.
- Interfaces strongly with vendors/ department heads and employees.
- Interfaces strongly with F&B Outlet managers
Key figures - provide key data of the job e.g. budget, number of reports etc
- Financial s - (Figures/% to be discussed)
- Guest Satisfaction Scores - (Figures/% to be discussed)
- Employee Satisfaction Scores - (Figures/% to be discussed)
Key success factors - how is the success in the position measured
- Financials - (Figures/% to be discussed)
- Guest Satisfaction Scores - (Figures/% to be discussed)
- Employee Satisfaction Scores - (Figures/% to be discussed)
Experience And Qualifications Required For The Job
Should have previous experience within the hotel/leisure sector and working to the similar capacity of atleast 10-15 years of experience with large room inventory.
Relevant degree, in Finance/Accounting or related business discipline, from a reputed institute.
Minimum Qualification
Relevant degree, in Finance/Accounting or related business discipline, from a reputed institute.
Minimum Job Experience
Should have previous experience within the hospitality sector and working to the similar capacity of atleast 10-15 years of experience with large room inventory.
Reporting To
Director/COO
Travel
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