Purchase Account Executive

Working days 06 Days

Timings 10 am to 07 pm

Animal friendly

Location Marol, Andheri.

Preferred candidate location Bandra to Borivali, Chembur to Ghatkopar, Bhandup, Powai, Mulund.

Candidate from South Mumbai, Thane, Navi Mumbai, Kalyan, Virar, Vasai do not apply.

• About Role :

The Purchase & Accounts Payable Executive at Soulflower is responsible for managing the company's procurement processes and ensuring timely payment of vendor invoices. This role involves maintaining accurate financial records, coordinating with vendors, and supporting the Finance Manager in various accounting and procurement tasks. The ideal candidate is detail-oriented, organized, and possesses strong negotiation and communication skills, along with knowledge of TDS and GST regulations.

• Procurement Management:
  
  Source and evaluate potential vendors and suppliers.
  
  Prepare purchase orders (PO) based on approved requisitions and ensure they are accurately processed.
  
  Negotiate terms, pricing, and contracts with suppliers to secure the best possible deals.
  
  Ensure timely and accurate delivery of goods and services.
  
  Maintain relationships with key suppliers to ensure quality and reliability.
  
  
  
  
  
  
  

• Accounts Payable:
  
  Receive, verify, and process vendor invoices for payment.
  
  Ensure invoices comply with purchase orders and contracts.
  
  Code and match invoices with corresponding purchase orders and receipts.
  
  Process payments in a timely manner to avoid late fees and maintain good vendor relationships.
  
  Reconcile accounts payable transactions and resolve discrepancies.
  
  
  
  
  

• Tax Deducted at Source (TDS):
  
  Ensure accurate calculation and deduction of TDS as per applicable laws.
  
  Timely deposit of TDS to the government and filing of TDS returns.
  
  Address and resolve any discrepancies related to TDS with vendors.
  
  
  
  
  

• Goods and Services Tax (GST):
  
  Ensure that all invoices are GST compliant and correctly recorded.
  
  Prepare and file GST returns in a timely manner.
  
  Reconcile GST payable and receivable accounts monthly.
  
  Perform GST 2A reconciliation to match ITC claimed with GSTR-2A.
  
  Address and resolve any discrepancies in GST accounts.
  
  Stay updated with changes in GST laws and regulations to ensure compliance.
  
  
  
  
  

• Record Keeping:
  
  Maintain accurate records of all purchase orders, invoices, and payment transactions.
  
  Update and manage the vendor database, including contact information and payment terms.
  
  Ensure proper documentation and filing of financial records for audit purposes.
  
  
  
  
  

• Reporting:
  
  Prepare regular reports on accounts payable status, outstanding invoices, and cash flow projections.
  
  Assist in the preparation of financial statements by providing necessary data and insights.
  
  
  
  

• Compliance and Process Improvement:
  
  Ensure compliance with company policies, accounting principles, and legal requirements.
  
  Assist in developing and implementing accounts payable and procurement policies and procedures.
  
  Identify opportunities for process improvements and implement solutions to enhance efficiency.
  
  
  
  
  
  

• Budget Management:
  
  Assist in budget preparation and monitoring for procurement activities.
  
  Track and report on procurement expenditures and variances from the budget.
  
  
  
  

• Import :
  
  Manage Import Invoice & Formalities.
  
  
• Qualifications:

Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Experience: Minimum of 2-3 years of experience in accounts payable, procurement, or a similar role.

• Skills:

Proficiency in accounting software Tally and MS Office (particularly Excel).

Strong analytical and problem-solving skills.

Excellent negotiation, communication, and interpersonal skills.

High level of accuracy and attention to detail.

Ability to work independently and as part of a team.

Knowledge: Familiarity with accounting principles, procurement processes, vendor management, TDS regulations, GST working, and GST 2A reconciliation.

• Personal Attributes:

Meticulous and detail-oriented.

Proactive and able to prioritize tasks effectively.

Strong organizational skills.

Ability to handle sensitive information with confidentiality.

Positive attitude and customer-focused mindset.

• Working Conditions:

Full-time position based in Soulflower's Mumbai office.

Job Types: Full-time, Permanent

Application Question(s):

• Have you worked on Procure to Pay process in a consumer company Have you delt with suppliers

Have you worked on Tally software

• Have you communicated with external parties for purchase related work

Are you animal lover

• What is your current ctc

Do you live close to marol

Education:

• Bachelor's (Preferred)

Work Location: In person