Overview
Job Title: Senior Project coordinator, PS
Location: Bangalore
Shift: US Shift ( 5 PM - 2 AM)
Aptean is changing. Our bespoke ERP solutions are transforming a huge range of global businesses, from food producers to manufacturers. In a world of generic enterprise software, we provide targeted solutions that bring together the very best technology and drive greater results. With over 3000 employees, 50 different products and a global client base, there's no better time to advance your career at Aptean.
Job Summary
In this role, you will coordinate and support projects for multiple project managers that serve specific customer projects. Supporting the Project Manager in gathering task updates, resource updates and information to implement the projects. Their main duties include maintaining budgets and work schedules, organizing, and participating as needed in meetings and ensuring all deadlines for certain project tasks are met. Handling information flow from the Project Manager to the individual contributors. Project Coordinators will monitor the overall progress of the team and will update the Project Manager regularly on progress. Project Coordinators will prepare the presentation of items for the meetings and will share their meeting notes with the Project Manager. When any important decisions or action items are made during the meeting, the Project Coordinator will make sure to follow up on these with the necessary parties who are assigned these responsibilities.
Scope
Knowledge: Learns to use professional concepts. Applies company policies and procedures to resolve routine issues.
Complexity: Works on problems of limited scope. Follows standard practices and procedures in analysing situations or data from which answers can be readily obtained. Builds stable working relationships internally.
Supervision: Normally receives detailed instructions on all work.
Job Responsibilities
- Update the resource allocation planning hours to forecast the full project
- Supervise current projects and coordinate all team members to keep workflow on track
- Manage project-related administration and deliverables by ensuring all necessary materials are current, properly updated and stored on the client SharePoint.
- Coordinate project correspondences by preparing and reviewing project meeting minutes and emails
- Manage updating and gathering updates for DevOps items and collabs/cases for the projects.
- Manage updating, adding, and closing work for Project RAID Logs (risks, actions, issues and decisions.
- Update the Project Status Report Draft and Steering Committee Draft presentations.
- Updating and Adding resource assignments across projects
- Review Time Entry as needed and delegated
- Updates to Gantt Chart when timeline shifts for Project Manager review
- Submitting and Managing Credit/Free Work
- Demonstrate value to the customer when billing time
Other tasks as assigned by Project Manager
Job Skills
Education (Indicate the minimum level of education necessary for this position. Check all that apply and indicate specific degree as applicable to the side (e.g., Bachelor's in Computer Science)
Preferred Required
RequiredPreferred Degree/Certification
Bachelor's degree
Master's degree
Ph.D.
J.D. (law)
Certification: PMP
Registration
Licensure:
Other
Work Experience (Indicate the approximate years of relevant work experience necessary for this position)
Typically requires 4-6 years of experience supporting ERP projects.
Knowledge, Skills And Abilities
- Has customer-facing, client-focused experience
- Has worked with demanding customers
- To succeed in this role, you should:
- Be highly proactive with both customers and internal resources
- Preferably understand PMI and ERP methodologies
- Be comfortable juggling different responsibilities
- Good communication and interpersonal skills capable of maintaining strong relationships
- Strong organizational and multi-tasking skills
- Excellent analytical and problem-solving abilities
- Team-management skills
- Documentation management and ability to use project management tools
- Attention to details even under pressure
Time management skills with the ability to meet deadlines
If you share our mindset, you can share in our success. To find out more about joining Aptean, get in touch today.
Learn from our differences. Celebrate our diversity. Grow and succeed together.
Aptean pledges to promote a company culture where diversity, equity and inclusion are central. We are committed to applying this principle as we interact with our customers, build our teams, cultivate our leaders and shape a company in which any employee can succeed, regardless of race, color, sex, national origin, sexuality and gender identity, religion, disability or age. Celebrating our diverse experiences, opinions and beliefs allows us to embrace what makes us unique and to use this as an asset in bringing innovative solutions to our customer base.
At Aptean, our global and diverse employee base is our greatest asset. It is through embracing and understanding our differences that we are able to harness our individual power to maximize the success of our customers, our employees and our company. - TVN Reddy
