Job Description
Requirement Details
Job Title/Designation:
Project Administrator
Position Summary:
The Project Administrator is a global support position providing support for the Project Lifecycle including Project Entry, BOM Ordering, Invoicing, Project Closures, Project Reports etc. The Position reports to the Team Lead (SSO).
Job Description:
Principal duties and responsibilities
- Following established procedures and guidelines, performs a wide variety of project administration duties for assigned team(s).
- Responsible for gathering and summarizing data to support order input
- Demonstrates accountability for completing work assignments; meets commitments and deadlines.
- Perform material tracking, shipping / receiving functions as required.
- Provides accurate usage reports from data obtained in ERP on a predetermined schedule and as needed.
- Provides pricing and availability on parts when requested. This requires business system interface as well as working with MRO planners.
- Responsible for providing invoices as requested.
- Project closure process Assuring the necessary and required documentation to meets company and finance policies
- Validation of documents when needed before to perform System transactions
- Issue resolution based on knowledge of the business as well as general guidelines
- Performing all necessary expediting functions to fill customer back orders and minimize service loss
Leadership:-
- Act as an administrative resource to internal customer (colleagues) to resolve inquiries and problems related to projects.
- Participates in identifying and implementing project tracking and reporting enhancements to improve productivity.
- - Escalate issues with the process to your team lead and demonstrate positive behaviour to embrace and support the change.
Interpersonal
Regularly interacts with project administrators, Territory Service Manager, and District Service Manager to gain task assignments and return completed tasks. Maintains the confidentiality of sensitive and proprietary technical, financial, and commercial information. May interact with vendor personnel to assure project progress to meet customer requirements. May engage in external vendor contact, primarily to give or receive problem-solving information May engage in external customer contact, primarily to give or receive problem-solving information.)
Minimum Requirements:
- Bachelor's Degree (BBA, B.Com, B.Sc, or equivalent. )
- Typically requires a minimum of 3 years of related experience
- Experienced in the use of Microsoft Office suite of software tools
- Knowledgeable in Project Management and ERP systems (preferably IFS & SAP)
Desired Qualifications:
- Ability to work in a fast paced and matrix operations environment where successful multi-tasking is required.
- Strong communication and change management skills
- Ability to team and collaborate with remote teams.
- Solid organization and time-management skills
- Strong English skills (writing & speaking)
Location: Pune
