Overview
To help with the delivery of a first class procurement service that supports Link Groups sustainable procurement strategy.
To be the specialist in procurement systems and processes in order to implement or improve Link Group's use of such systems and processes.
To be the specialist in spend analytics and to obtain, collate, interpret, analyse, disseminate and present information relating to products, equipment and services and their suppliers in order to support and inform effective sustainable procurement.
Key Accountabilities and Main Responsibilities
- Perform price change analysis on receipt of price increase requests from suppliers and advise the procurement team of the results
- perform scenario analysis on various spends to identify where cost saving initiatives might be pursued and communicate these to the procurement team
- compilation and reporting of purchasing metrics (including key performance indicators) for the procurement team, Business Units and Finance community
- provide on-going statistical data on supplier expenditure across Link Group by Business Units, Functions and Category spend
- continue to enhance, maintain the Procurement Gant Planner - Savings & Opportunities workbook, facilitating the analysis of all costs within the total supply chain and cost identification at each stage of procurement.
- Transformation Steering pack highlighting YTD savings against projects delivered and in-flight
- Finance community highlighting savings to be recorded against monthly budgets by Business Units.
- work with procurement team and internal customers to define requirements for management information and to develop a suite of management information reports (automated where possible) in response to those requirements
- quality assure the management information produced and seek timely and proportionate assurance to ensure the output is fit for purpose, accurate and complete
- train purchasing team members whenever required to undertake basic analysis on the department's business intelligence tool, enabling simple self-service reporting and document how to guides
- To set up and develop the most appropriate and relevant systems and procedures for the collation, analysis and presentation of data including price comparison, cost/benefit, service levels, supplier performance, product/service costings, client/user spend analysis, efficiency savings, purchasing trends, sustainable procurement competence, benchmarking etc.
- Supplier Issues & Enquiries
- To liaise with customers/departments to establish their needs; obtain relevant feedback and identify any issues arising in respect of suppliers and their products/services, including service level and other sustainable procurement related matters.
- To assist as required in the development and implementation of new initiatives, systems and procedures including sustainable procurement matters.
- To help improve Link Group data classification:
- Continue to enhance supplier categorisation for purchasing data
- Maintain the material coding schema and ensure alignment with internal finance codes and cost centres
- embed processes to facilitate the upload, classification and cleansing of purchasing data, such that current data is available to the purchasing team
- lead initiatives (system controls, data cleansing, awareness raising with suppliers and customers) to improve and maintain the quality of data in the department's finance and procurement systems
- continue to enhance and rationalise the supplier database
- to ensure adherence to the supplier management process including Procurement and Vendor Risk Management policies
- to identify, develop and implement improvements to the supplier on-boarding process, which include Supplier Management Form, the JIRA workflows and data mapping for vendor maintenance in Info LN
- to run a Credit Safe report and ensure due diligence are performed on suppliers, with an audit trail available as appropriate
- to be the gate-keeper to the supplier database and engage with the Info LN team to make updates as required
- Assist in the creation of KPI measurements across all spend categories to support supplier relationship management
- set up monitoring process and procedures for performance measures to ensure effective feedback into the contract management process
- To identify, develop and implement improvements to way the procurement team utilise Link Group's tendering and contract management system and train procurement staff as appropriate.
- To be the gatekeeper of the contract database and manage user access rights
- To liaise with Supplier Relationship Managers and ensure annual review get conducted as planned
- To Produce Management Information to risk and compliance advising on critical supplier database
- To compile supplier service level performances from the various business units and ensure the register is maintained appropriately
- To assist as required in the conduct and administration of tendering procedures, which includes utilising the procurement tendering system Curtis Fitch. This may involve obtaining details of potential tenderers, analysing pre-tender submissions, producing and mailing tender documents, comparing and analysing responses, organising evaluation and contract award meetings etc.
- provide detailed costing and spend analysis to the procurement team that will allow negotiations that drive maximum benefits for Link Group
- evaluate costings proposal during tender evaluation processes and advise the procurement team accordingly
- To undertake any other duties commensurate with the grade and responsibilities of the post.
Experience & Personal Attributes
- Able to work autonomously given overall structure and broad tasks to achieve
- Analytical, thorough and diligent approach
- Able to work on several activities with competing priorities
- Ability to analyse multiple data sources to inform best approach
- Willing to work on a breadth of procurement related activities
- Experience of maturing a procurement operations function
- Excellent interpersonal skills and able to work with stakeholders at all levels
MUFG Pension & Market Services is a global, digitally enabled business connecting millions of people with their assets safely, securely and responsibly.
Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.
A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.
Our hub in Mumbai and Pune has people working from state-of-the-art premises and plays a strategic role by providing operations processing and technology services and support, for MUFG Pension & Market Services businesses across the globe. We are rapidly growing our Mumbai team to build greater capability within the organisation, and provide specialised local services supported by the strength and scale of MUFG Pension & Market Services global operations and knowledge base.
MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.
We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together we will achieve our full potential.
We treat all individuals fairly and equitably and do not discriminate on the basis of diverse characteristics including, but not limited to gender, gender identity, sexual orientation, age, ethnicity, cultural background, physical abilities/disabilities, religious or political belief, marital or family status or carers responsibilities.
Candidates must have the relevant work rights to be considered for an opportunity at MUFG Pension & Market Services. Successful applicants will be required to complete background screening prior to commencement of employment.
