creen calls, take messages, respond to inquiries and requests for information, respond to
public information requests, oversee public relations and act as the 1st point of contact
- Procurement: Obtain and follow up on quotes, assist with vendor registration, follow up on
invoices, checking deliveries, process procurement related paperwork such as signing and
filling invoices, Ellipse system capturing
- Maintain an office filing system including paper files/file cabinets, shared electronic files.
- Quality control of documentation, document archiving and document destruction.
- Operate and maintain a widevariety of office equipment
- Maintain all assets (office furniture, kitchen equipment etc., test equipment.) and storage
layout, suggest improvements, implement changes as needed or directed.
- Transcribe, prepare and format minutes for approval, capturing and drafting reports
- Prepare, type, format and proofread a wide variety of documentation including reports,
correspondence, memos
- Manage travel-related bookings: Accommodation, flights and vehicle rentals
- Scheduling services of plant equipment such as forklifts and site vehicles
- Manage and control office consumables including office supplies, postage system, kitchen
supplies, printer and copier supplies, stationary, etc.
- Build, monitor & maintain relationships with all catering, local municipality, printing & other
office supply vendors; monitoring costs & invoices to approved levels
- Order / purchase food for the office, Friday lunches and food for any special events
- Arrange for Postage and courier services including shipping
- Events Planning: Organise site visits, manage invitations
- Perform Site Inductions and orientation programs for new persons
- Capture Timekeeping, overtime, standby and callouts for internal and contractors and also
consolidate and capture of intern monthly hours.
- Track person and contractor activities and person locations of the site
- Maintain Plant activity Calendars
- Manage boardrooms, schedule video conference facilities (Blue jeans)
- Manage warehouse activities: goods receiving, goods off-loading and storage, stock takes
and controlling
- Assist in capturing credit card and garage card claims
- Manage Ellipse (CMMS) purchase requests
- Maintain access control and verify against the security invoice.
- Maintain Lists: valid driver's licences, medicals, access control list, first aid, PPE, IT
equipment, etc.
- Log all IT-relate
Job Type: Full-time
Benefits: - Provident Fund
Schedule:
Supplemental Pay:
Experience:
- total work: 3 years (Required)
Work Location: In person
