Personal Secretary

Job Summary

We are seeking a competent and experienced Personal Secretary to provide high-level administrative support to our Director/Managers. The ideal candidate will be well-organized, detail-oriented, and capable of managing a variety of tasks to ensure the smooth functioning of the executive's office.

Responsibilities:

Calendar Management:

• Schedule and coordinate appointments, meetings, and travel arrangements for the executive.

Manage and organize the executive's calendar, ensuring efficient use of time.

Communication:

• Screen and manage phone calls and emails, responding on behalf of the executive when necessary.

Draft, proofread, and edit correspondence and documents.

Documentation and Filing:

• Maintain and organize confidential files, documents, and records.

Ensure proper documentation of important information and correspondence.

Meeting Coordination:

• Prepare agendas and take minutes for meetings as required.

Coordinate logistics for meetings, including room bookings and equipment setup.

Travel Arrangements:

• Make travel arrangements, including booking flights, accommodations, and transportation.

Prepare travel itineraries and ensure all necessary details are communicated.

Administrative Support:

• Provide general administrative support, such as photocopying, scanning, and managing office supplies.

Handle incoming and outgoing mail and packages.

Confidentiality:

• Maintain a high level of confidentiality in handling sensitive information.

Requirements:

• Only Female Preferred

Proven experience as a Personal Secretary or similar role.

• Excellent organizational and time-management skills.

Strong communication and interpersonal abilities.

• Proficient in MS Office Suite and other relevant software.

Discretion and trustworthiness.

• Ability to multitask and prioritize tasks effectively.

Bachelor's degree in Business Administration, Secretarial Studies, or related field.

Job Type: Full-time

Benefits:

• Cell phone reimbursement

Flexible schedule

• Internet reimbursement

Schedule:

• Weekend availability

Supplemental Pay:

• Performance bonus

Experience:

• total work: 2 years (Preferred)

Language:

• Hindi (Preferred)

English (Preferred)

Work Location: In person