Job Summary
We are seeking a competent and experienced Personal Secretary to provide high-level administrative support to our Director/Managers. The ideal candidate will be well-organized, detail-oriented, and capable of managing a variety of tasks to ensure the smooth functioning of the executive's office.
Responsibilities:
Calendar Management:
- Schedule and coordinate appointments, meetings, and travel arrangements for the executive.
Manage and organize the executive's calendar, ensuring efficient use of time.
Communication:- Screen and manage phone calls and emails, responding on behalf of the executive when necessary.
Draft, proofread, and edit correspondence and documents.
Documentation and Filing:
- Maintain and organize confidential files, documents, and records.
Ensure proper documentation of important information and correspondence.
Meeting Coordination:- Prepare agendas and take minutes for meetings as required.
Coordinate logistics for meetings, including room bookings and equipment setup.
Travel Arrangements:
- Make travel arrangements, including booking flights, accommodations, and transportation.
Prepare travel itineraries and ensure all necessary details are communicated.
Administrative Support:- Provide general administrative support, such as photocopying, scanning, and managing office supplies.
Handle incoming and outgoing mail and packages.
Confidentiality:
- Maintain a high level of confidentiality in handling sensitive information.
Requirements:
Proven experience as a Personal Secretary or similar role.- Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
- Proficient in MS Office Suite and other relevant software.
Discretion and trustworthiness.- Ability to multitask and prioritize tasks effectively.
Bachelor's degree in Business Administration, Secretarial Studies, or related field.
Job Type: Full-time
Pay: 20,
- 00 - 50,000.00 per month
Benefits: - Cell phone reimbursement
Flexible scheduleSchedule:Supplemental Pay:
Experience:- total work: 1 year (Preferred)
Language: English (Preferred)
Work Location: In person