Personal Secretary

Key Responsibilities:

nManage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

nPrepare and organize necessary documentation for meetings, presentations, and reports.

nHandle correspondence on behalf of the executive, including drafting, reviewing, and responding to emails and letters.

nPlan and coordinate internal and external meetings, including preparing agendas and ensuring meeting logistics.

nAttend meetings, take minutes, and follow up on action items as needed.

nScreen and prioritize incoming requests for the executive's time.

nArrange domestic and international travel, including flights, accommodations, and itineraries.

nPrepare expense reports and handle reimbursement claims.

nMaintain strict confidentiality and ensure sensitive information is protected.

nOrganize and maintain files, records, and documentation in an efficient manner.

nServe as a point of contact between the executive and other stakeholders, both internal and external.

nHandle phone calls, messages, and inquiries, directing them to the appropriate person or department.

nEnsure the smooth running of the executive's office, including managing office supplies and equipment.

nAssist with personal tasks for the executive when necessary.

nQualifications:

nBachelor's degree in Business Administration, Office Management, or a related field.

n1-2 years of experience as a Personal Secretary, Executive Assistant, or in a similar role, preferably in a corporate environment.

nExcellent organisational and multitasking abilities.

nStrong written and verbal communication skills.

nProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office software.

nAbility to handle sensitive information with discretion and professionalism.

nStrong attention to detail and accuracy.

nHigh level of professionalism and discretion.

nStrong problem-solving and time-management skills.

nAbility to work independently as well as part of a team.

nFlexibility to handle a variety of tasks and adapt to the executive's changing priorities.