Personal Secretary

The Personal Secretary will provide high-level administrative support to the executive, ensuring the smooth operation of daily activities. The role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

• Key Responsibilities:

Administrative Support:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

Handle incoming and outgoing communications, including emails, phone calls, and correspondence.

• Prepare documents, reports, and presentations as required.

Office Management:

• Organize and maintain filing systems, both electronic and physical.

Ensure the executive's office is well-organized and stocked with necessary supplies.

• Coordinate with other departments and staff to ensure smooth operations.

Event Coordination:

• Plan and coordinate events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.

Assist in organizing and attending executive meetings, taking minutes, and following up on action items.

Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion.

• Maintain confidentiality in all aspects of the executive's personal and professional life.

Client and Stakeholder Interaction:

• Act as a liaison between the executive and clients, stakeholders, and employees.

Handle inquiries and requests from clients and stakeholders efficiently and professionally.

• Financial Administration:

Assist with budget preparation and expense tracking.

• Process invoices, receipts, and reimbursements.

Project Assistance:

• Provide support on special projects and initiatives as directed by the executive.

Conduct research and gather information for projects and reports.

• Qualifications:

Proven experience as a Personal Secretary, Executive Assistant, or similar role.

• Excellent organizational and time-management skills.

Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to multitask and prioritize tasks effectively.

• High level of discretion and confidentiality.

Strong interpersonal skills and professional demeanour.

• Flexibility and adaptability to changing priorities.

• Education:

Postgraduate in any discipline

• Preferred Experience:

Experience working in a corporate environment.

• Knowledge of office management systems and procedures.

* Familiarity with scheduling and time-management software.

• Freshers can also apply.

Job Type: Full-time

Pay: 20,

• 00 - 25,000.00 per month
  
  Benefits:
• Health insurance

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Work Location: In person