Personal Assitant to Managing Director

Job Description: Personal Assistant to Managing Director

Location:Chandigarh, India

Job Type: Full-Time

Position Overview:

We are seeking an organized, adaptable, and efficient Personal Assistant to support our Managing Director. The ideal candidate will have a representable personality and should be comfortable with foreign travel, holding a valid passport. As a Personal Assistant, you will play a key role in ensuring the Managing Director's day-to-day operations run smoothly.

Key Responsibilities:

- Administrative Support: Provide comprehensive support to the Managing Director, including managing schedules, booking travel arrangements, organizing meetings, and maintaining important documents.

- Communication: Serve as the point of contact between the Managing Director and internal/external stakeholders, handling communications with professionalism and discretion.

- Travel Coordination: Plan and coordinate travel itineraries for domestic and international trips, ensuring all logistics are arranged, including flights, accommodation, and transportation.

- Meeting Coordination: Schedule and organize meetings, prepare agendas, and ensure meeting materials are ready in advance.

- Office Management: Assist in maintaining office operations, including ordering supplies, managing expenses, and coordinating with other departments as needed.

- Confidentiality: Handle sensitive information with utmost confidentiality and exercise discretion in all communications.

Requirements:

- Educational Background: A Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

- Experience: At least 3 years of experience as a Personal Assistant or Executive Assistant, preferably with senior management.

- Travel Requirements: Willingness and ability to travel abroad; a valid passport is mandatory.

- Personality Traits: Representable, professional, and approachable personality.

- Skills:

- Excellent verbal and written communication skills in English.

- Strong organizational skills with a high level of attention to detail.

- Ability to multitask and prioritize tasks effectively.

Preferred Qualifications:

- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

- Problem-Solving Skills: Ability to anticipate needs, think critically, and propose effective solutions.

- Foreign Language: Fluency in an additional language (e.g., Hindi, Punjabi) is an advantage.

Benefits:

- Competitive salary and benefits package.

- Opportunity to work closely with senior management and gain valuable insights.

- Exposure to international travel and diverse business environments.