Job Title: Personal Assistant
Location: Ahmedabad
Salary Range : 30 k to 40 k
A Personal Assistant (PA) to the Director has a vital role in supporting the Director with administrative and organizational tasks to ensure smooth operation and management. Here are the key responsibilities and expectations typically associated with this role:
- Scheduling and Calendar Management: Organize and manage the Director's schedule, arrange meetings, appointments, and coordinate travel plans.
- Email and Correspondence Handling: Monitor and respond to emails on behalf of the Director, draft communications, and handle routine correspondence.
- Documentation and Filing: Maintain and organize important documents, reports, and files, ensuring easy accessibility and confidentiality.
- Report Preparation: Prepare reports, presentations, and documentation required by the Director.
- Preparation for Meetings: Organize meeting agendas, minutes, and background materials; ensure Director is well-prepared.
- Taking Minutes: Record and distribute minutes during meetings, follow up on action items and track progress.
- Stakeholder Coordination: Act as a liaison with internal and external stakeholders, ensuring communication is clear and timely.
- Tracking Progress of Initiatives: Assist in the follow-up and progress tracking of key initiatives or projects the Director is involved in.
- Travel Planning: Organize logistics for business trips, including travel arrangements, accommodation, and itineraries.
- Expense Reporting: Manage travel and other related expenses, ensuring timely reimbursement and budget tracking.
- Supplies and Resources: Oversee procurement of office supplies and ensure resources are available for smooth operations.
- Vendor and Facility Coordination: Coordinate with vendors, service providers, and facility managers for necessary repairs, maintenance, or improvements.
- Event Coordination: Assist in the planning and coordination of company events, conferences, or off-site meetings.
- Serve as a professional representative of the Director in meetings, interactions, and when communicating with stakeholders.
Required Skills and Qualifications:
- Excellent verbal and written communication skills in English
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
- Ability to work independently and prioritize tasks
- Flexible and adaptable to changing priorities
Preferred Qualifications:
- Bachelor's degree in Business Administration or a related field
