We are looking for a talented Personal Secretary responsible for supporting the organization & its group entities. You will be working across end-to-end support functions, including the undermentioned pointers but not restricted to the same across departments and associates.
- Acting as the first point of contact, dealing with correspondence and phone calls
Managing diaries and often controlling access to the manager/executive.- Booking and arranging travel, transport and accommodation.
Organizing/ Coordinating events and conferences.
- Reminding the manager/executive of important tasks and deadlines.
Managing databases and filing systems.- Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers and clients
- Miscellaneous tasks to support their manager will vary according to the sector and the manager's remit.
Reporting to senior management and performing secretarial and administrative duties including taking minutes of meetings.- Liaising with internal departments.
Scheduling appointments, maintaining an events calendar and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.- Ordering office supplies and replacements and managing mail and courier services.
Excellent verbal and written communication skills as they may have to deal with other people on a daily basis
- Highly organised and good with managing time; ensuring all appointments, meetings, and other demands are well-scheduled
Have thorough knowledge of the company and its operations- Good with managing and coordinating business staff
Can multitask and make quick, critical decisions; able to work well under pressure
Job Types: Full-time, Permanent
Jadwal:
* Evening shift
Education:
Experience:
- total work: 3 years (Preferred)
Language:
Work Location: In person
