As a Personal Assistant to the Director, you will play a pivotal role in providing comprehensive administrative and secretarial support to ensure the efficient functioning of the Directors office.
- Calendar Management: Organize and manage the Directors schedule, including appointments, meetings, and travel arrangements.
- Communication Handling: Efficiently manage incoming calls, emails, and correspondence on behalf of the Director. Draft, proofread, and prepare documents, presentations, and reports as required.
- Meeting Coordination: Arrange and coordinate meetings, ensuring all necessary materials and logistics are in place.
- Travel Arrangements: Make travel arrangements, including flights, accommodation, and transportation, ensuring cost-effectiveness.
- Information Management: Maintain an organized filing system for documents and information related to the Directors activities.
- Task Execution: Handle specific tasks and projects assigned by the Director, ensuring timely and accurate completion.
- Confidentiality: Handle sensitive information with utmost confidentiality and discretion.
- Relationship Management: Build and maintain effective relationships with internal and external stakeholders.
Qualifications and Skills:
- Proven experience as an executive or personal assistant.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficient in MS Office suite.
- High degree of confidentiality and professionalism.
- Ability to multitask and prioritize effectively.
Education and Experience:
- Bachelors degree preferred.
- Previous experience in a similar role is an advantage.
Preferred skillset:
- Communication Skills: Excellent verbal and written communication skills to effectively convey design concepts and collaborate with team members.
- Creative Mindset: A keen eye for detail, strong visual aesthetics, and the ability to think creatively to deliver unique and engaging designs.
- Campaign Management: Proven experience in creating visual content for marketing campaigns and advertisements.
- Time Management: Ability to prioritize tasks and meet tight deadlines while maintaining quality output.
