Personal Assistant Cum Front Desk Executive

Job Description:

Reponsibilities:

• Greet office visitors and direct them to the relevant parties.
• Perform general office duties, including filing, delivering mail, handling emails and phone calls, and data entry.
• Manage and coordinate schedules and calendars for management.
• Arrange travel and prepare documents, presentations, and meeting facilities.
• Coordinate with agencies for office equipment maintenance, repairs, and replacements.
• Maintain a professional and pleasant demeanor when interacting with guests.
• Schedule meetings, interviews, and appointments.
• Handle basic administrative tasks and coordination for office operations.
• Answer phone calls and redirect them to the appropriate department or individual.
• Take messages and ensure they are passed on to the intended recipient.
• Receive and manage incoming packages, couriers, deliveries, and mail.
• Regularly check, sort, and respond to emails.
• Maintain an inventory of office supplies and ensure they are stocked as needed.
• Organize and maintain a filing system for all necessary documents.
• Keep a logbook of visitors and monitor visitor access.
• Ensure the reception area is neat, presentable, and stocked with required materials (e.g., pens, forms, brochures).
• Oversee office security by adhering to safety procedures and controlling access at the reception desk (e.g., monitoring logbook, issuing visitor badges).

• Skills & Requirements:

• Bachelor's degree or relevant qualification preferred.
• Minimum 2-3 years of relevant experience.
• Proficient with office technology and equipment, including computers, fax machines, scanners, printers, and phone systems.
• Professional appearance and courteous demeanor with a clear, friendly phone voice.
• Strong communication skills and persuasive abilities.
• Proactive, organized, and responsible approach to work.
• Ability to work independently as well as part of a team.
• Proficiency in computer software applications, including Outlook, MS Word, and Internet Explorer.

Perks and Benefits:

• Bonus
• Cell phone reimbursement