Personal Assistant
Company Name: 1XL
Job Role: Personal Assistant
Job Type: Full Time
CTC: Rs.18,000-22,000/Month
Experience: Fresher - 1 Year
Location - Vishal Nagar, Pune
About Us:
1XL is a Dubai based dynamic and versatile company that encompasses various aspects of personal and professional growth. With a commitment to empowering individuals and organizations, 1XL aims to inspire, educate and equip people with the tools they need to succeed in various domains of life.
Job Description:
We are seeking a dedicated and efficient Personal Assistant to provide comprehensive administrative support. The successful candidate will play a pivotal role in ensuring the smooth operation of our organization by effectively managing tasks, coordinating schedules, and maintaining open communication channels. The ideal candidate is highly self-motivated, professional and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must have excellent English communication.
Roles and Responsibilities:
- Manage and maintain executives calendars, scheduling appointments, meetings and conferences.
- Attend and coordinate Zoom/online meetings.
- Prepare and organize documents, presentations and take minutes during meetings and distribute summaries to relevant stakeholders.
- Handle incoming communication, including emails, calls and correspondence and respond or redirect as necessary.
- Assist in managing and tracking expenses, invoices and budgets.
- Maintain an organized filing system of paper and electronic documents.
- Uphold a strict level of confidentiality.
- Organize and coordinate travel arrangements, including bookings and itineraries, for both domestic and international travel.
- Conduct research and gather data for various projects and reports.
- Identify and liaise with vendors, negotiating contracts and ensuring timely delivery of services.
- Ability to multitask and priorities daily workload
Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organization.
- Exceptional organizational and time management skills.
- Proficiency in business analytical tools/software, including Microsoft Office, Google workspace and scheduling tools.
- Detail-oriented with a focus on accuracy and quality.
- Ability to handle sensitive and confidential information with integrity.
- Experience in project management is a plus.
- Previous experience in handling travel arrangements and event coordination is advantageous.
- Fluency in English is a must.
Qualifications:
- Any Graduate/Bachelor's in English/Management or a related field is preferred.
