Position Title: Payroll Processing Specialist/Executive
Location: Bengaluru, India.
Job Summary: As a Payroll Processing Specialist, your primary responsibility is to accurately process payroll for employees based in the United States and International locations. You will ensure compliance with federal, state, and local tax regulations, as well as company policies while delivering timely and accurate payments to employees. Your attention to detail, knowledge of payroll laws, and proficiency with payroll software will be crucial in this role.
Key Responsibilities:
Payroll Processing:
- Calculate and process employee wages, salaries, bonuses accurately and in accordance with time records and employment contracts.
- Ensure proper deductions for federal, state, and local taxes, as well as benefits, retirement contributions, and other withholdings.
- Process payroll through specialized software such as Rippling, or similar systems, following established procedures and timelines.
- Should also review and process expense reports, If any.
Tax Compliance:
- Stay informed about federal, state, and local tax regulations related to payroll, including updates to withholding rates, exemptions, and reporting requirements.
- Ensure accurate and timely filing of payroll tax returns, including Forms 941, W-2, W-3, and state-specific forms, in compliance with IRS and state tax agency guidelines.
- Reconcile payroll tax liabilities and payments, addressing any discrepancies or issues promptly.
Benefit Administration:
- Administer employee benefits programs, including health insurance, retirement plans (401k), and flexible spending accounts, ensuring accurate deductions and contributions.
- Collaborate with HR and benefits administrators to enroll new employees, process changes, and address employee inquiries related to benefits deductions and eligibility.
Record-Keeping and Reporting:
- Maintain accurate records of employee earnings, deductions, and hours worked, ensuring compliance with record-keeping requirements under the Fair Labor Standards Act (FLSA) and other applicable laws.
- Generate payroll reports for management, accounting, and auditing purposes, providing insights into payroll costs, trends, and discrepancies.
- Reconcile payroll accounts and resolve any discrepancies or variances in a timely manner.
Employee Support and Communication:
- Serve as a point of contact for employees regarding payroll inquiries, tax withholding, and pay-related matters, providing clear and timely assistance.
- Communicate payroll-related changes, deadlines, and policies to employees through various channels, such as email, slack, or employee meetings.
- Address payroll-related concerns or disputes professionally and confidentially and also collaborate with HR and management as needed.
- Availability to support North America pacific time through 2PM is preferred
Qualifications and Skills:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Masters Degree is preferred.
- 8+ years of experience in US payroll processing, preferably in a multi-state environment. Handling International payroll would be an added advantage.
- In-depth knowledge of federal and state payroll tax laws, regulations, and compliance requirements.
- Proficiency in payroll software and systems, such as Rippling, or similar platforms, as well as Microsoft Excel for data analysis and reporting.
- Strong attention to detail and accuracy in calculations and record-keeping. Maintaining Confidentiality of the data.
- Excellent communication and interpersonal skills, with the ability to interact effectively with employees, managers, and external stakeholders.
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
Conclusion:
As a Payroll Processing Specialist, you play a critical role in ensuring accurate and compliant payroll processing for employees across the United States and Worldwide. Your expertise in payroll laws, tax regulations, and software systems, combined with your commitment to accuracy and employee support, contribute to the overall success and efficiency of the payroll function within the organization.
Company Overview:
Aviatrix is the cloud networking expert. We're on a mission to make cloud networking simple so companies stay agile. Trusted by more than 500 of the world's leading enterprises, our cloud networking platform creates the visibility, security, and control needed to adapt with ease and move ahead at speed. Combined with the Aviatrix Certified Engineer (ACE) Program, the industry's leading multicloud networking and security certification, Aviatrix empowers the cloud networking community to stay at the forefront of digital transformation.
