Payroll Manager

Job Purpose. The Payroll Manager will be responsible for managing all aspects of the payroll process for the company. This role requires ensuring accurate, timely, and compliant payroll processing while adhering to all applicable tax and labor laws. The Payroll Manager will collaborate closely with the HR, Finance, and Legal departments to ensure efficient payroll operations and will supervise payroll-related policies and systems. Duties and Responsibilities. Payroll Management. Oversee the end-to-end payroll process, ensuring timely and accurate payroll processing for all employees. Ensure compliance with all relevant local, state, and federal laws and regulations, including tax, labor laws, and benefits-related requirements

Manage payroll changes, including new hires, terminations, promotions, and salary adjustments

Handle and resolve payroll discrepancies and inquiries from employees. with flexibility to work additional hours as needed during payroll cycles. Compliance and Reporting. Ensure compliance with statutory payroll regulations such as Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, Income tax, LWF and Gratuity. File monthly, quarterly, and annual statutory payroll returns and reports as required by law (e.g., PF, TDS, PT, ESI)

Conduct regular payroll audits to ensure accuracy and compliance. Stay updated on changes in tax and labor laws affecting payroll. System & Process Optimization. Manage payroll software systems (e.g., Dayforce, BlueMarble, or other payroll software) and ensure efficient use. Implement best practices for process improvement in payroll management, ensuring greater efficiency, accuracy, and compliance

Set up new tax jurisdictions and reconciliation of tax reports. Review and validate all electronic timecards for approval prior to payroll processing. Update payroll system to reflect any approved changes in employee pay, insurance coverage, deductions, and department transfers. Manage timely payroll updates to reflect all new hires, terminations, employee transfers, bonuses, and other special payments. Maintain accurate records of payroll transactions and reports. Prepare reports for internal and external audits through compiling summaries of earnings, taxes, benefit deductions, leave, disability, and nontaxable wages as required. Investigate and resolve any payroll discrepancies. Ensure accurate and timely issue of W-2s and other related filings. Identifies opportunities to enhance the current process and implement controls to drive efficiency and streamline processes. Provides leadership, coaching and feedback to the internal payroll team. Communicate with all levels of the organization effectively by responding in a timely manner and providing assistance when needed. Employee Compensation & Benefits. Administer employee benefits such as PF, ESI, medical insurance, leave encashment, and bonus payouts

Handle calculation of overtime, shift differentials, and other payroll adjustments

Ensure proper computation and disbursement of salary, including deductions and allowances

Stakeholder Communication. Collaborate with Finance team for monthly payroll reconciliation, financial reporting, and audits

Partner with HR and Legal teams to ensure consistent application of company policies

Communicate with external vendors, government bodies, and auditors as required

Record Keeping & Data Security:. Maintain and safeguard employee payroll records and data in compliance with data protection and confidentiality laws

Oversee proper documentation for payroll processing, taxes, and benefits

Implement strict security measures to protect sensitive payroll information

Qualifications. Bachelor's Degree in Business/Human Resources/ Accounting. 7+ years of experience with payroll, accounting/ finance. Knowledge of payroll practice, laws, and regulations across multiple states. International payroll experience is a plus. In-depth knowledge of labor laws, tax regulations, and statutory compliance related to payroll in Tamil Nadu

Proven experience with payroll systems, Paylocity experience is a plus. Excellent communications skills, confidentiality, and time management skills. Ability to excel in a fast paced and team environment and strong data and excel skills. Ability to handle sensitive information with discretion and maintain confidentiality

Experience managing payroll for a company with [500] number of employees

Knowledge of payroll practices across multiple states (if applicable)

Working Conditions. Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear

Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress

Work Environment: The noise level in the work environment is usually minimal

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law

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