Payroll & Compliance Advisor

Req ID:467465

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

Job Title

Payroll & Compliance Advisor

Purpose of the Job

Responsible for thePayroll and compliance operations for APAC region, by working closely with location / Unit payroll coordinators, HRMs /HRBPs, Payroll Vendor, Treasury and Accounting to ensure implementation of payroll as per guidelines.

Organizational Reporting

Hierarchically and functionally reports to Regional Payroll Manager, APAC

Network & Links

Internal: All Unit Payroll Coordinators, HRMs /HRBPs, Treasury & Accounts

External: Statutory / Legal authorities, Payroll Vendor, Compliance Partner, Banks & Auditors

Responsibilities and Accountabilities

Payroll Operations

• Shall be responsible for the payroll operations for APAC countries payroll and the related compliance activities, connected with the payroll process. Shall be part of the payroll team to implement the maker & checker concept in the payroll process.
• Digitalize the Payroll process as much as possible, to simplify processes, reduce TAT and increase accuracy of operations (Target 100%).
• HR Audits - represent the payroll team in all audits (Internal and External) and provide required data and ensure compliance to audit requirements.
• Run periodic payroll helpdesks and establish connections with employees, resolve their grievances and ensure employee delight.
• Preparation of monthly variance report and analysis. Verify and certify the final output file before disbursement of salary.
• Publish the payroll calendar and prepare all Schedules related to payroll and ensure to book necessary provision entries in the books of accounts.
• Ensure that the quarterly and annual statutory submissions are on-track without any deviations.

Compliance Management

• Statutory compliance under various viz. withholding tax, social securities for various locations.
• Liaison with internal auditors, external auditors, bankers, and other government agencies relating to statutory compliance.
• Assist the higher management in variance analysis and cash flow/fund flow projections.
• Work closely with compliance partners and internal tax team to ensure strict compliance with regulations, and manage notices, if any that are received from the statutory authorities.
• Be abreast of changes in the statutes and ensure the implementation of updates to be fully compliant with applicable provisions.

Expatriate Payroll & Taxation

• Work closely with the Expat management team to ensure inputs are received in a timely manner and process the Expatriate payroll accurately.
• Ensure operational aspect of tax withholding, gross up calculations, perquisite taxation etc. on expatriate benefits.
• Work closely with Tax advisors on monthly / quarterly tax remittance.

Measurement

Performance will be measured based on the above KPIs.

Educational Requirements

• Bachelor's degree mandatory.
• Strong in Communication, ability to collaborate with people and manage multiple stakeholders.
• Strong background in Payroll process, Taxation and Compliance

Experience / Competences

• Minimum 5 years hands on experience in managing payroll for a large organization.
• Exposure to MNC, and the Shared Services environment including foreign nationals would be an added advantage.
• Systematic, Eye for detail and process-oriented approach
• Learning agility and flexibility to adapt in a dynamic work environment.

Job Title

Payroll & Compliance Advisor

Purpose of the Job

Responsible for thePayroll and compliance operations for APAC region, by working closely with location / Unit payroll coordinators, HRMs /HRBPs, Payroll Vendor, Treasury and Accounting to ensure implementation of payroll as per guidelines.

Organizational Reporting

Hierarchically and functionally reports to Regional Payroll Manager, APAC

Network & Links

Internal: All Unit Payroll Coordinators, HRMs /HRBPs, Treasury & Accounts

External: Statutory / Legal authorities, Payroll Vendor, Compliance Partner, Banks & Auditors

Responsibilities and Accountabilities

Payroll Operations

• Shall be responsible for the payroll operations for APAC countries payroll and the related compliance activities, connected with the payroll process. Shall be part of the payroll team to implement the maker & checker concept in the payroll process.
• Digitalize the Payroll process as much as possible, to simplify processes, reduce TAT and increase accuracy of operations (Target 100%).
• HR Audits - represent the payroll team in all audits (Internal and External) and provide required data and ensure compliance to audit requirements.
• Run periodic payroll helpdesks and establish connections with employees, resolve their grievances and ensure employee delight.
• Preparation of monthly variance report and analysis. Verify and certify the final output file before disbursement of salary.
• Publish the payroll calendar and prepare all Schedules related to payroll and ensure to book necessary provision entries in the books of accounts.
• Ensure that the quarterly and annual statutory submissions are on-track without any deviations.

Compliance Management

• Statutory compliance under various viz. withholding tax, social securities for various locations.
• Liaison with internal auditors, external auditors, bankers, and other government agencies relating to statutory compliance.
• Assist the higher management in variance analysis and cash flow/fund flow projections.
• Work closely with compliance partners and internal tax team to ensure strict compliance with regulations, and manage notices, if any that are received from the statutory authorities.
• Be abreast of changes in the statutes and ensure the implementation of updates to be fully compliant with applicable provisions.

Expatriate Payroll & Taxation

• Work closely with the Expat management team to ensure inputs are received in a timely manner and process the Expatriate payroll accurately.
• Ensure operational aspect of tax withholding, gross up calculations, perquisite taxation etc. on expatriate benefits.
• Work closely with Tax advisors on monthly / quarterly tax remittance.

Measurement

Performance will be measured based on the above KPIs.

Educational Requirements

• Bachelor's degree mandatory.
• Strong in Communication, ability to collaborate with people and manage multiple stakeholders.
• Strong background in Payroll process, Taxation and Compliance

Experience / Competences

• Minimum 5 years hands on experience in managing payroll for a large organization.
• Exposure to MNC, and the Shared Services environment including foreign nationals would be an added advantage.
• Systematic, Eye for detail and process-oriented approach
• Learning agility and flexibility to adapt in a dynamic work environment.

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose

Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.