Documentation Error free Export Pre-shipment documents viz. Export Invoice, Packing List, Raw Material Content, Custom Clearance Documents Etc.
Check & approve shipping bill checklist provided by CHA & upload sealing details on RFID seal portal.
Preparing VGM for each container as per SOLAS compliance requirement of Shipping Line.
Error free post-shipment documents viz. Commercial Invoice, Packing List, Certificate of Origin, Insurance Certificate, Fumigation certificate & submission of documents in bank as well.
Bill Payment and Outstanding Clearance
Follow up with vendors (CHA, forwarder, transporter, shipping line) for bills.
Check and record bills accurately, making necessary entries in Excel for tracking and clearance.
Execute purchase requisitions, take approval of bills, and create purchase orders in the system.
Process and submit bills for approval and confirmation and forward them for accounting and payments.
Follow up on payments and communicate with vendors to confirm receipt of payments and record acknowledgments.
Upload relevant documents in the Document Management System (DMS) and maintain records for future reference.
Coordinate with CHA, transporters, and forwarders on billing issues.
Document Filing and Recording
File and record all export-related documents systematically.
Maintain scanned copies of documents to ensure compliance with statutory requirements.
Outdoor Work
Handle outdoor work related to banking, certificates of origin, GSP, DGFT, shipping lines, and auditors by visiting relevant agencies as needed.
EXIM Department Support
Update the export register and maintain the export obligation statement.
Keep records of documents related to the redemption of Advance Authorizations.
