Order to Cash Associate

About OnlineSales.ai
Built byex-Amazon ad-tech experts,OnlineSales.aioffers a future-proof Retail Media Operating System - boosting Retailer's profitability by 7% of Sales! We are an Enterprise B2B SaaS startup, based out of Pune India. With OnlineSales.ai's platform, Retailers activate and delight 10x more Brands by offering an omni-channel media buying experience, advanced targeting, analytics & 2x better ROAS. Tier 1 Retailers and Marketplaces globally are accelerating their Monetization strategy with OnlineSales.ai and are innovating ahead of the market by at least 2 years.

About the role

As the Order to Cash Associate at OnlineSales.ai, you will play a pivotal role in ensuring the seamless operation of our financial processes. This position is responsible for owning the end-to-end invoicing process which includes giving proper estimates to clients, overseeing timely receipt of purchase orders, invoicing as per contract and managing collections to ensure that outstanding balances are collected on time. The successful candidate will be detail-oriented, possess strong communication skills, and should be strong at the fundamentals of accounting .

What will you do @OnlineSales

• Purchase Order Management

  • Provide estimates / proforma invoice to customers based on monthly budgets / forecasts provided by Customer Success teams

  • Monitor and ensure timely receipt of purchase orders (POs) from customers.

  • Work closely with Sales and Customer Success teams to resolve any discrepancies between orders and POs.

• Invoicing Management

  • Own and manage the complete customer invoicing process, ensuring accuracy, compliance, and timely issuance of invoices.

  • Collaborate with Sales, Customer Success, and other relevant departments to verify order details and pricing before generating invoices.

  • Do regular entries of invoices in the accounting system.

• Collections

  • Develop and implement effective collections strategies to ensure that outstanding balances are collected on time.

  • Communicate with customers regarding overdue payments and resolve any billing disputes in a professional and timely manner.

  • Provide regular reports on collection status to the Management.

• Process Improvement

  • Continuously identify opportunities to streamline and improve the invoicing and accounts receivables processes.

  • Collaborate with cross-functional teams to implement process enhancements.

• Compliance

  • Ensure compliance with all relevant financial regulations, policies, and procedures.

  • Keep abreast of industry trends and best practices in invoicing and accounts receivables.

You will be a great fit, if you have:

• Bachelor's degree in Finance, Accounting, or a related field (Master's degree preferred).

• 1-3years of experience in accounts receivables, invoicing, and collections

• Strong knowledge of accounting principles and financial regulations

• Proficiency in using accounting softwares and MS Office suite, especially Excel.

• Exceptional communication and negotiation skills.

• Strong problem-solving and analytical abilities.

• Detail-oriented with a high degree of accuracy.

• Ability to adapt to a fast-paced and dynamic work environment.

Bonus Qualifications:

Why OnlineSales.ai

• Startup-y. We believe Startup is a mindset. It's about being scrappy, being nimble, solving tough problems with constraint resources and more. It's about working hard and playing hard

• Enterprise SaaS. Opportunity to work with a Enterprise Product SaaS firm with aspirations of growing 10x across the globe

• AI-led Retail Tech.We are working to digitize & democratize one of the most exciting and growing vertical - Retail Tech leveraging data, machine learning and automation (culmination of ad-tech, mar-tech and analytics for Retail vertical)

• Meaningful work. This is not just a job. You can find a job anywhere. This is a place for the bold to get paid who make a real impact on business

• No red tape. Say goodbye to pointless meetings or political hoops to jump through. We're scrappy, believe in autonomy and empower our teams to do whatever it takes to do the unthinkable

• Problem Solving. We ignite the best in you. We exist not only to deliver meaningful innovation but to ignite and inspire the creative problem solver in you

• Quirky & fun. Enjoy new skills and hobbies like being a quiz master, playing board games, trying your hands on percussion, playing Djembe and spreading love within the org!