The Operations Executive will be responsible for overseeing and managing all aspects of compliance, payroll, reporting, timesheets, and attendance within the organization. This role ensures that all operational processes are executed smoothly and efficiently while maintaining compliance with regulatory requirements.
Key Responsibilities
- Compliance Management:
- Ensure all company operations comply with local, state, and federal regulations.
- Keep abreast of changes in labor laws and regulations and implement necessary changes.
- Conduct regular audits to ensure compliance and address any discrepancies.
- Payroll Administration:
- Oversee the end-to-end payroll process, ensuring accurate and timely salary disbursements.
- Handle payroll queries and resolve issues related to salary, deductions, and benefits.
- Coordinate with the finance department to ensure accurate payroll accounting and reporting.
- Reporting:
- Prepare regular reports on payroll, attendance, and compliance metrics.
- Analyze operational data to provide insights and recommendations for process improvements.
- Present findings to senior management and stakeholders as required.
- Timesheets and Attendance:
- Manage the collection and processing of employee timesheets.
- Monitor attendance records and ensure accurate tracking of work hours, leaves, and overtime.
- Implement and maintain attendance systems and tools to improve accuracy and efficiency.
- Employee Relations:
- Act as a point of contact for employees regarding operational issues.
- Provide guidance and support on policies and procedures related to payroll and attendance.
- Address employee concerns and disputes related to operational functions.
- Process Improvement:
- Identify and implement process improvements to enhance operational efficiency.
- Develop and update standard operating procedures for payroll, compliance, and attendance management.
- Train and mentor team members on best practices and new procedures.
Qualifications
- Bachelor's degree in Business Administration, Human Resources, or a related field.
- Proven experience in operations management, payroll administration, and compliance.
- Strong knowledge of labor laws and regulations.
- Proficiency in payroll software and HRIS systems.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to handle confidential information with integrity.
Desired Skills
- Certification in payroll management (e.g., CPP) is a plus.
- Experience with time and attendance software.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
Work Environment
- Full-time position with standard office hours.
- Occasional overtime may be required during peak periods.
- Office-based role with potential for remote work as needed.
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