Document Delivery and Pickup:
- Collect and deliver documents, parcels, and packages within the office and to external locations as required.
- Ensure timely and accurate delivery of important documents to clients, banks, government offices, and other stakeholders.
Office Maintenance:
- Maintain the cleanliness and orderliness of the office, including common areas, meeting rooms, and kitchen/pantry.
- Assist with setting up meeting rooms and ensuring they are ready for use.
Support Staff and Departments:
- Provide assistance to staff members with various tasks, including photocopying, printing, scanning, and binding documents.
- Help with the preparation of office supplies and ensure that stock levels are maintained.
Errands and Banking:
- Run errands as directed by the management, including trips to the bank, post office, or other relevant locations.
- Handle cash transactions and banking tasks as needed, ensuring security and accuracy.
Client and Visitor Assistance:
- Greet and assist clients and visitors upon arrival, ensuring they feel welcome and are directed to the appropriate person or department.
- Offer refreshments to visitors and clients, and manage the reception area when needed.
Office Equipment Management:
- Ensure that office equipment, such as photocopiers, printers, and fax machines, are in good working condition.
- Report any equipment malfunctions or maintenance needs to the appropriate department.
Mail and Courier Management:
- Receive, sort, and distribute incoming mail and packages.
- Arrange for outgoing mail and packages to be sent via courier services, ensuring accurate tracking and delivery.
Support for Events and Meetings:
- Assist in the setup and coordination of company events, meetings, and conferences.
- Help with the arrangement of refreshments, seating, and necessary materials for meetings.
General Office Assistance:
- Perform basic clerical duties, such as filing, data entry, and organizing office supplies.
- Assist with ad-hoc tasks and projects as assigned by the management or administrative staff.
Maintain Confidentiality:
- Handle sensitive documents and information with utmost confidentiality and discretion.
- Ensure that all tasks are performed in accordance with company policies and procedures.
