Office Administrator

Key Responsibilities:Administrative Duties:

• Manage the studio's calendar, including scheduling and confirming appointments and shoots.

Handle phone calls, emails, and other communications, providing information and directing inquiries to the appropriate person.

• Maintain organized and up-to-date client and project files, both digitally and physically.

Prepare invoices, process payments, and manage basic bookkeeping tasks.

• Order and maintain office supplies, equipment, and other studio necessities.

• Client Interaction:

Greet and assist clients and visitors in a friendly and professional manner.

• Provide information about the studio's services, packages, and policies.

Assist clients with signing contracts, completing forms, and understanding their photography sessions.

• Handle client inquiries and complaints, escalating issues to management when necessary.

• Office Maintenance:

Ensure the reception area and office spaces are clean, organized, and welcoming.

• Coordinate with maintenance and cleaning services as needed.

Monitor and report any issues with office equipment or studio facilities.

• Marketing and Communication:

Assist with the studio's social media presence, including posting updates and promotions.

• Help prepare and send out newsletters, promotional materials, and other communications.

Coordinate marketing initiatives and events, such as studio open days or exhibitions.

• Support for Studio Operations:

Assist with organizing and setting up for photo shoots, workshops, and events.

• Support the studio manager and photographers with administrative tasks as needed.

Maintain an inventory of photography equipment and studio props.

• Financial and Reporting Duties:

Track and report on studio expenses and income.

• Assist with payroll and employee reimbursement processes.

Prepare and distribute financial reports and summaries for management.

• Qualifications:Education:

High School Diploma or equivalent (required)

• Degree or coursework in business administration, communications, or a related field (preferred)

• Experience:

Previous experience in office administration or a similar role (required)

• Experience in a photography studio or creative industry (preferred)

Customer service experience (preferred)

• Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

• Familiarity with studio management software and Adobe Creative Suite (preferred)

Excellent organizational and multitasking abilities

• Strong verbal and written communication skills

Friendly and professional demeanor

• Personal Attributes:

Attention to detail and accuracy

• Ability to work independently and as part of a team

Positive attitude and willingness to learn

• Passion for photography and the creative industry (preferred)

• Working Conditions:

Typical office environment with occasional requirements to assist in the studio setting

• Flexible hours may be required, including evenings and weekends, depending on studio needs

Job Types: Full-time, Permanent, Fresher

Pay: 8,

• 00 - 12,000.00 per month
  
  Jadwal:
• Day shift

Tunjangan:

• Flexible schedule

Leave encashment
Upah Tambahan:

• Yearly bonus

Experience:

• Microsoft Office: 1 year (Preferred)

* total work: 1 year (Preferred)

Work Location: In person