Office Administrator

Reports to: Director

• Job Summary:

Responsible for overseeing the day-to-day administrative functions of the office. This role ensures smooth operations by managing office resources, maintaining office procedures, and providing support to staff and management.

• Key Responsibilities:

• Office Management:

Manage office supplies, inventory, and equipment maintenance.

• Ensure the office environment is organized, clean, and safe.

Handle office utilities, repairs, and maintenance.

• Administrative Support:

Greet visitors, answer phone calls, and direct them to the appropriate personnel.

• Handle incoming and outgoing mail, email, and other correspondence.

Prepare and maintain office documents, including reports, presentations, and spreadsheets.

• Scheduling and Coordination:

Schedule meetings, appointments, and office events.

• Coordinate travel arrangements and accommodations for staff.

Assist in organizing team activities and training sessions.

• Record Keeping:

Maintain confidential employee files, office records, and client documents.

• Manage data entry, filing, and archiving of important documents.

Ensure compliance with office policies and procedures.

• Communication:

Serve as the main point of contact for office-related inquiries.

• Distribute memos, emails, and other information to the team.

Liaise with vendors, suppliers, and contractors.

• Financial Tasks:

Handle basic bookkeeping, invoicing, and bill payments.

• Assist with budgeting, expense tracking, and financial reporting.

• Qualifications:

Proven experience as an Office Administrator, Office Assistant, or similar role.

• Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

Familiarity with office management procedures and basic accounting principles.

• Ability to work independently and handle confidential information with discretion.

• Education and Experience:

High school diploma or equivalent required; college degree in business administration or related field preferred.

• 2+ years of experience in office administration or related roles.

Job Type: Full-time

Pay: From 18,

• 00 per month
  
  Schedule:
• Day shift

Supplemental Pay:

• Commission pay

Performance bonus

• Quarterly bonus

* Yearly bonus

Experience:

• Microsoft Office: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person