Responsibilities
Purchase Requisition (PR) Review
- Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
- Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)
Strategic Sourcing for Capex, Opex, Bulk Material & Services
Contribute to the strategic sourcing process by participating in activities such as:
- Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI) document for bidder evaluation
- Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Request for Proposal (RFP) document
- Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors
- Technical and Commercial bid evaluation of vendors
- Conducting fact-based negotiations/e-auction with shortlisted bidders
- Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA
Contract Preparation and Order Placement
- Prepare contract document as per stated protocols & standard templates
- Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
- Maintain the contract document for future reference as per defined document management policy
- Send the contract to vendor and all identified stakeholders
- Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements
Procurement Through Rate Contracts
- Based on approved NFA, prepare, review and issue rate contracts
- Prepare master outline agreement (OA) in ERP system based on rate contract
- Prepare PO / SO for procurement under valid rate contract
Qualifications
Education
Bachelor's degree in engineering in any discipline
General Experience
More than 3 years of experience in supply chain management, procurement and related area*
Technical Experience
- Hands-on experience in executing contracts and entering into commercial transactions for Capital Goods of medium/ large size Infrastructure projects, estimation and cost Engineering
- Experience in working with eProcurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).
- Demonstrate methodical and precise approach towards commercial and contractual execution
- Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management
- Basis the type of Category/ Categories, knowledge and experience of Electrical/ Mechanical/ Civil procurement may be required
