Manager - Purchase

The ideal candidate will be responsible for identifying and fostering a relationship with our suppliers and vendors. You will also oversee the implementation of the supply and production strategies.

Experience in procurement of Steel, Cement & Sand

VENDOR SOURCING

1. Receive Sourcing Qty, Types and specifications of Materials / Equipment from the Operation team.
2. Search suitable vendors and collect quotes/costing details after negotiation.
3. Prepare Comparative Cost statement for review.
4. Management review, Rate Finalization & selection of Vendor
5. Sourcing from Tier 2 Cement players to reduce monopoly
6. Site Visits to Manufacturing facility / Vendor Meetings at HO or Site

VENDOR FINALIZATION

1. Receive Approval of Management
2. Vendor Meeting at HO / Site for finalizing Contract terms
3. Contract Preparation and Signing. Details - Vendor details, Item specification, Payment terms, Delivery timeline etc.

PURCHASE REQUESTS

1. Assign a person on-site from the Store Department for Purchase Requests.
2. Material Qty Verification and requirements were submitted from the Store Department in consultation with the Site Engineer and Project In-charge. Send Purchase request with Indent Number, Balance stock and estimated time.
3. Verification as per Work Schedule and estimating Material requirement
4. Follow up on request from Vendor for timely delivery. Reporting of Delays
5. Receive reports on Local purchases - Housekeeping (Information only)
6. Expedite delivery & reduce delivery lead time of steel & cement from suppliers to construction sites.

VERIFY PURCHASE REQUESTS

1. Verify GRN and PO and update the entry in ERP (Site)
2. Generate PO with all supporting documents - Challan & Bill Copy
3. For PO Generation Comparative Approval, Indent Approved Copy only required, not challan or Bill)
4. Daily Basis reporting of Material received /issued, GRN, and Bills with or without PO.

REQUEST PAYMENT

1. As per the Invoice generated from the Site Store, approve the Material / Item procurement quantity and submit it to Accounts for Payments.

ISSUES / GRIEVANCE HANDLING

1. Identify and report Issues in the entire Procurement Cycle.
2. Interdepartmental follow-up and coordination for reason identification and feedback.
3. Impact assessment due to non-performance
4. Management review and grievance redressal

RECORD MANAGEMENT

1. Prepare and update supplier database, purchase records and other documentation (Soft and Hard Copies). Attach all supporting documents along with Management approval in SAP.
2. Performance evaluation of Suppliers / Vendors - Quality of Service / Goods / Delivery etc.
3. Management review for future recommendation

Qualifications

• Strong negotiation skills
• 6 - 15 years of purchasing experience in infrastructure division
• Strong written and verbal communication skills