Job Title: Manager Payroll & Compliance
Location: Mumbai
Department: People & Culture
Reports To: Head HR Operations
Job Summary:
The Payroll Manager is responsible for overseeing the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. This role involves managing payroll preparation, completing reports, and maintaining payroll records. The Payroll Manager will also handle payroll tax reporting and compliance, and collaborate with HR and Finance departments to ensure seamless payroll operations.
Key Responsibilities:
- Payroll Processing: Oversee and manage the preparation and distribution of the organization's payroll, ensuring accurate and timely processing of payroll transactions including salaries, benefits, taxes, and other deductions.
- Compliance: Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices. Stay updated on changes to laws and regulations that affect payroll processes.
- Reporting: Prepare and submit accurate payroll reports to management, including payroll summaries, tax liabilities, and other financial reports as required.
- Systems Management: Maintain and update payroll systems and software. Work with IT and other departments to ensure systems are integrated and functioning properly.
- Audits and Reconciliation: Conduct regular audits of payroll procedures and records to ensure accuracy. Reconcile payroll-related accounts and resolve any discrepancies.
- Employee Relations: Address and resolve payroll-related inquiries and issues from employees. Provide excellent customer service and support to employees regarding payroll matters.
- Tax Reporting: Prepare and file payroll tax returns, including quarterly and annual reports. Ensure accurate and timely submission of all payroll taxes.
- Training and Development: Train and support payroll staff on procedures, software updates, and compliance requirements. Develop and implement training programs as necessary.
- Process Improvement: Continuously evaluate payroll processes and implement improvements to increase efficiency and accuracy. Develop and document payroll procedures and policies.
- Team Management: Closely monitor and take steps to manage the performance of the team members. Chart people's responsibilities and divide work among the team members to maximise efficiency and effectiveness in payroll tasks.
Qualifications:
- Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Professional certification (e.g., CPP - Certified Payroll Professional) is preferred.
- Experience: Minimum of 5 years of payroll experience, with at least 2 years in a supervisory or management role.
- Knowledge: In-depth knowledge of payroll practices, tax regulations, and labour laws. Familiarity with payroll software and systems.
Skills:
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Strong team management skills.
- Attributes: High level of integrity and ability to maintain confidentiality. Strong leadership and team management skills.
Working Conditions:
- Work Environment: Office setting, with occasional remote work options.
- Physical Requirements: Ability to sit for prolonged periods, use a computer and other office equipment.
- Travel Requirements: Minimal travel may be required for training or conferences.
