Manager - Business Leadership Office - SCO

Key responsibilities

.Manage and schedule the SVP's calendar
.Coordinate and assist with queries and requests received by the Department.
.Assist in daily correspondences/emails/telephone calls
.Provide administrative support to the assigned executive (s)
.Draft correspondences/replies as per the instructions of the Manager
.Manage Business travel arrangements for the SVP, the entire team, external lawyers, and other consultants. This includes preparing an itinerary.
.Arrange meetings/conferences / Board Meetings / Audit Committee Meetings
.Ensure all expense reports such as travel claims, and entertainment expenses, are submitted for approval.
.Day to day Filing
.Provide logistical and administrative support for travel to external directors.
.Assisting the Co-Sec team with pre and post-Board/AFR/AGM meeting arrangements.
.Co-ordination and follow-up with the Corporate Office - Dubai, Terminal team and Regional Office Team & MENA Team
.Co-ordinate and support the Business Development and Legal Team
.Co-ordinating for the printing & stationary for the RO
.Assisting the IPPTA Secretary-General in his travel arrangements. IPPTA Billing.
.Assisting the Head Civil, Country Head-Bangladesh, Project Director, Tuna Tekra
.Scanning of Business cards and filing it in the business card folder.
.Maintain and update department address book and list of directors/managers.
.Assist with tracking and processing external invoices of BD, Legal & Co-Sec and ensuring payments are on time with the coordination with the SSC team Maintaining up-to-date records of the invoices every year.

.Liaise with other departments, external bodies, and service providers, as necessary.
.Support with onboarding of new team members.
.Maintain team leave records.

QUALIFICATIONS & COMPETENCIES
Skills and Competencies

.Proficiency in Microsoft Applications (Word, Excel, Outlook & PowerPoint)
.Excellent verbal and written skills are required. Fluency in English language.
.Should have attended a secretarial course
.Total experience of more than 8-10 years working with senior leadership in an EA Position.
.Pleasing and dynamic personality and should be a team player
.Ready to take up additional responsibility
.Proactive & Assertive.
.Delivers on time

Educational Qualification (min)

. Graduation

Range/ Min no of years - of overall Experience required
. 7-10 years