As an Admin Manager, you will play a crucial role in overseeing and coordinating administrative functions within the organization. Your primary responsibility will be to ensure the smooth and efficient operation of administrative processes, contributing to a productive and well-organized work environment.
About FieldAssist
FieldAssist is a top-tier SaaS platform that specializes in optimizing Route-to-Market strategies and enhancing brand relationships within the CPG partner ecosystem. With over 1,00,000 sales users representing over 600+ CPG brands across 10+ countries in South East Asia, the Middle East, and Africa, we reach 10,000 distributors and 7.5 million retail outlets across GT and MT every day. Our goal is to equip sales teams, managers, distributors, sales heads, and CXOs with an all-in-one platform, enabling them to make informed decisions that drive growth. FieldAssist is a Proud Partner to Great Brands, like Godrej Consumers, Saro Africa, Danone, Tolaram, Haldiram's, Eureka Forbes, Bisleri, Nilon's, Borosil, Adani Wilmar, Henkel, Jockey, Emami, Philips, Ching's and Mamaearth among others.
Responsibilities:
- Facilities Management - Keep stock of office supplies and place orders when necessary. Maintenance of power, network(LAN/Wi-Fi), water, furniture, air conditioning, lighting, cafeteria equipment etc., at the offices. Manage team of housekeeping staff and ensuring proper office facilities. Procure office consumables, negotiate for best price and release POs as per approvals.
- Travel Management - Arrange travel and accommodations. Coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Welcome visitors and direct them to the relevant office/personnel.
- Vendor Management - Source vendors, obtain quotes, negotiate contracts, manage relationships. Manage delivery of corporate gifts, materials, and other items to employees through vendors. Assist for corporate services and handle admin tasks assigned by the marketing from time to time.
- Helpdesk Management - Manage and address administrative inquiries submitted through the HRMS tool
- Asset Management - Manage and control the organization's IT assets (i.e., hardware) throughout their life cycle, from acquisition through final disposition.
- IT Infrastructure - Procure, maintain, repair, and upgrade the operating system including hardware and software. Ensuring working condition of all IT equipment at offices and home.
- Bookkeeping - Keep records of the expenses and perform tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Database Management - Organize and maintain personnel records. Update internal databases. Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
Who we're looking for:
- 7+ years of experience in office administration
- Bachelor's degree preferably HR, IT, BCA, MCA
- Computer literacy (MS Office applications, MS excel, and Google sheets in particular)
- Must have experience in handling/troubleshooting IT hardware related issues.
- Able to handle pressure and high-velocity task handling.
- Superb time management and organizational skills.
- Exceptional interpersonal, communication, negotiation, presentation and collaboration abilities. Great problem-solving and analytical skills.
- Availability to resolve operational issues outside of business hours. Proven ability to communicate effectively verbally and in writing.
- Significant emphasis on human development and cultural building.
- Willing to participate in constructive and positive dialogue with colleagues while taking action.
Know your Leaders
Paramdeep Singh Anand is the CEO at FieldAssist. His journey started with founding his own venture in the FMCG space. After a successful first exit in 2014, he shifted gears and ventured into the technology industry to develop India's flagship B2B SaaS product - FieldAssist. Technology excites him and the Consumer Goods industry is his passion, and FieldAssist is the perfect fusion of both worlds. Right now, his focus is on creating a unified ecosystem of technology products that empower companies to build great brands.
Toshi Jain is the Head - People and Culture at FieldAssist. She comes with 17+ years of experience in the IT industry. Having worked with growing new-age organizations her focus is on contributing by fostering a culture of long-term sustainable strategy, innovation, diversity, collaboration, and excellence across practices, especially people practices.
FieldAssist on the Web:
Website: https://www.fieldassist.com/people-philosophy-culture/
Culture Book: https://www.fieldassist.com/fa-culture-book
CEO's Message: https://www.youtube.com/watchv=bl_tM5E5hcw
LinkedIn: https://www.linkedin.com/company/fieldassist/
